Procurement of a Panel to provide SHAP Secretariat Support

The full procurement information can be found at https://shap.uk.com/blog/ or by emailing [email protected].

This document provides an introduction to SHAP, sets out the main job roles and responsibilities and explains how to submit an Expression of Interest for either the Administrator and/or the Project Co-ordinator/ Technical Officer roles. The roles may be partially funded by European funding which SHAP is a recipient off to deliver projects around sustainable Housing. This includes work on the Interreg Project CHARM which looks at circularity in Housing.

DESCRIPTION

SHAP has an increasing workload including a number of new research workstreams. SHAP is therefore procuring additional support to deliver the existing and any potential future activity streams. This procurement must meet the requirements of a range of funders including the European Regional Development Fund, Interreg, the West Midlands Combined Authority and other public sector organisations and is being advertised on the SHAP website and on Contracts Finder. The procurement is being managed by Carl Taylor and any queries should be addressed to him at [email protected]. The evaluation of submissions will be carried out by an independent panel and signed off by the SHAP Board.

The intention of the SHAP Board is to appoint a panel of suppliers from June 2019 for up to 5 years, total value sub OJEU. A panel of suppliers will be appointed based on a 40% price/ 60% quality selection. The top 3 suppliers for each role will be appointed to the panel provided that they score at least 60% of the available marks on each of price and quality.

As the need arises and funding is secured, contracts will be awarded by the SHAP Board to suppliers on the panel according to the match of the strength of their expertise, experience and skills against the project requirements.

Submissions are invited from: • individuals • from organisations wishing to provide the services required from named staff.

Submissions are invited for those interested in roles as: • Project administrator • Project co-ordinators • Project technical support

These are self employed roles and services will be commissioned through a contract with SHAP. No contract of employment will be offered. Continued commission of services will be based on performance during a 4 week trial period, reviewed monthly and on the SHAP workload.

Submission of an Expression of Interest or invitation to join SHAP for a trial period does not guarantee any long term commissions will be awarded by SHAP to any individual.

Contracts will be awarded for the following as funding is already secured: Interreg - sub partner in the Interreg CHARM project - Circular Housing Asset Renovation & Management 2019 - 2023

Contracts are likely to be awarded once funding is secured for 2019: The West Midlands Combined Authority - secretariat for the Energy Capital fuel poverty initiative

Further projects are in development.

Additional information: An Expression of interest should be sent to SHAP at [email protected] by midnight on 4 June 2019 supported by a targeted CV and 2 testimonials from clients and/or colleagues. Shortlisting selections will be made against the following criteria: 1. Experience and expertise: minimum of 5 years relevant track record in providing administrative / project officer support in the roles set out below or equivalent experience including familiarity with ERDF project administration. 2. Demonstration of personal competencies in the areas set out below 3. Hourly rate a. This should include all travel time, travel costs and other expenses. b. This should also include all travel time and travel costs and other expenses for attendance at workshops and events at locations across the West Midlands, unless otherwise agreed.

The contract will be awarded on the basis the 'Most Economically Advantageous Tender' ("MEAT") which balances cost against other considerations.

The Assessment Criteria are: 1. Cost - Composite Day Rate for lead consultant and other team support 40%

Please provide a composite day rate for all services. If more than one staff members is proposed to work on the project, please also provide the calculation for the composite day rate ie % of time anticipated for each staff member and their individual day rate The Day Rate should be inclusive of VAT and expenses but exclude events costs. Travel time is not paid.

2. Experience of working on housing innovation projects including those funded by public and European grant 20%

3. Familiarity with the low carbon housing, sustainability and fuel poverty challenges for the UK, the West Midlands in the housing sector, both public and private 20%

4. Track record in meeting the roles and responsibilities described below 20%

4.4 Scoring Methodology 4.4.1 Quality Scores Responses to each of the written tender questions will be scored out of a maximum of 10 marks, using a standard method of scoring. See the attached document