City of Bristol College - Tender for Cleaning Services

The successful supplier will be required to provide cleaning services for City of Bristol College at the following locations:

1) City of Bristol College, Ashley Down Centre, Ashley Down Road, Bristol, BS7 9BU;

2) City of Bristol College, Brislington Centre, 40 School Road, Bristol, BS4 4NN;

3) City of Bristol College, Parkway Centre (incorporating advanced engineering centre), New Road, Stoke Gifford, BS34 8SF;

4) City of Bristol College, College Green Centre, St Georges Road, Bristol, BS1 5UA;

5) City of Bristol College, South Bristol Skill Academy, The Boulevard, Hengrove Park, Bristol, BS14 0DB.

City of Bristol College is one of the largest further and higher education colleges in the UK.

We cater for learners of all ages and backgrounds, including 16 to 18-year-olds, adult learners, apprentices, higher education students and international students.

The contract will commence on 1.8.2020 for an initial period of 3 years, ending on 31.7.2023, with the opportunity to extend for a further period of 2 years at the discretion of the governing body.

This contract will be fixed price in nature with the successful supplier guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Investment for equipment shall be fully depreciated over the initial 3-year term of the contract.

We are seeking a suitably experienced supplier who has current experience of working within the higher or further education sector, ideally with a strong operational base within the Bristol or South West area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term.

The scope of the contract covers all cleaning provision within the College campuses. The successful supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the College senior management team on the contract performance.

Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The client's requirement shall be for 205 academic days and 20 days periodic cleaning per annum.

Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the Client. The client requires that the tendered amount of hours are worked at all times and the successful supplier is expected to have a system in place to cover for both planned and unplanned leave.

(Further information is provided in the SQ Document.)

Additional information: Interest in the selection process should be expressed via email only to [email protected] clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/city-of-bristol-college/

The closing date for receipt of the Selection Questionnaire is 27.12.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.