Weston College Group - Tender for Planned Preventative and Reactive Maintenance Services

The successful supplier will be required to provide planned preventative and reactive maintenance services (mechanical, electrical and building fabric) for Weston College Group.

The contract being tendered is for an initial period of 3 years from 1.6.2020 until 31.5.2023, with the opportunity to extend for a further period of 2 years at the discretion of the College governing body. The value is in the region of 300 000 GBP per annum.

The College has multiple campuses and the scope of this contract initially includes:

- Knightstone Campus, Knightstone Road, Weston-super-Mare, BS23 2AL,

- Conference and Events Centre, Knightstone Road, Weston-super-Mare, BS23 2AL,

- The Workshop, South Terrace, Weston-super-Mare, BS23 2AT,

- Law and Professional Services Academy, (Old Arosfa Hotel), Lower Church Road, Weston-Super-Mare, BS23 2AQ,

- Winter Gardens, UCW and IEI, South Parade, Weston-super-Mare, BS23 1AJ,

- Lauriston Hotel, 6-12 Knightstone Road, Weston-Super-Mare, BS23 2AN,

- Weston Bay, 2 Clevedon Road, Weston-super-Mare, BS23 1DG,

- Loxton Campus, Loxton Road, Weston-super-Mare, BS23 4QU,

- Health and Active Living Centre, Loxton Road, Weston-super-Mare, BS23 4QU,

- South West Skills Campus, 393 Locking Road, Weston-super-Mare, BS22 8NL (incorporates five buildings housing engineering, construction, motor vehicles, apprenticeships, external contracts, IT and computing),

- Construction Training Centre, Locking Head Drove, Weston-super-Mare, BS23 7NA,

- Animal Management Education Centre (opening January 2020), Puxton Park, Cowslip Lane, Hewish, BS24 6AH.

Due to the nature of the College building programme, the maintenance arrangements need to be integrated, enabling the College to continue to undertake its core business. It should be borne in mind that all equipment fitted during any new building work will be under warranty, covered and maintained by the installing contractor for the first year.

As part of the contract submission the College also requires the supplier to supply a competitive agreed day work rate for both normal and out of hours working. The contract is fixed price and any variations to the contract that are requested by the client should be invoiced at an agreed rate and should be calculated on an hourly rate per employee, as required to carry out the variation to the satisfaction of the contract supervising officer.

Whilst the monthly charge will represent the fixed cost, a reconciliation will take place monthly to reconcile the actual tasks worked within the contract. If the tasks worked are less than those invoiced a credit will be required by the College. The College requires that the tendered amount of tasks are worked at all times and the successful supplier is expected to have a system in place to cover for both planned and unplanned leave.

Note: Bidders should ensure that adequate contract supervision is allowed for within their proposals.

Further information is provided in the SQ document.

Additional information: Interest in the selection process should be expressed via email only to [email protected] clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/weston/

The closing date for receipt of the Selection Questionnaire is 15.11.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.