Staff Voluntary Benefits Platform and Associated Services (CF)

The BBC is conducting a competitive procurement to appoint a provider(s) for each of the three lots in accordance with the Competitive Procedure with Negotiation (CPN) procedure under the Public Contracts Regulations 2015. The BBC is aiming to deliver a benefits hub for delivery of employee core and voluntary benefits, a recognition scheme and access to discounts on retail products and experiences in order to aid the recruitment and retention of the best talent through a comprehensive and competitive benefits offering. The Services covered by this Procurement have been divided into 3 Lots as detailed below:

Lot 1 - Provisions for an Employee Benefits Platform and Associated Managed Services. The requirement is for an integrated benefits platform which includes salary sacrifice and deductions along with all associated managed services. Value for this Lot is approximately £52m.

Lot 2- Provisions for an Employee Retailer Concessions Scheme. The requirement is for a site/platform that provides BBC employees with access to concessions on retail products, services and experiences. It is the BBC's expectation that these Services will be provided on a cost neutral basis for the organisation. Therefore, the Service Provider will have the exclusive right to operate and manage the service on the basis that they will be remunerated through commission schemes offered by businesses or retailers whose products and/or services are promoted to the BBC's employees, services users.

Lot 3 - Provisions for an Employee Recognition and Reward Scheme. The requirement is for an employee recognition scheme that facilitates the approval and allocation of rewards such as vouchers and e-codes. Value for this Lot is approximately £2.8m

The initial term of the contract will be three (3) years with options to extend at the BBC's sole discretion by up to two (2) years, plus an additional period of up to two (2) years (3 + 2+ 2).

****PLEASE NOTE THAT THE OVERALL ESTIMATED SPEND IS £56M OF WHICH APPROXIMATELY £51M (93%) WILL BE RECOVERED VIA LOT 1 (SALARY SACRIFICE)****

Additional information: Please register your interest in this project by taking the following steps: 1 - Register your company on the BravoSolution e-Tendering portal (this is only required once): 1.1 Go to https://bbc.bravosolution.co.uk 1.2 - Click the link on the login page to register. 1.3 Accept the terms and conditions and click 'Continue'. 1.4 - Enter your correct business and user details. 1.5 - Note the username you chose and click 'Save' when complete. 1.6 - You will shortly receive an email with your temporary password. 2 - Express an interest in the tender: 2.1 - Login to the portal with the username/password. 2.2 - Click the 'PQQs/ITTs Open to all Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier). 2.3 - Click on the relevant PQQ/ITT to access the content. 2.4 - Click the 'Express Interest' button at the top of the page. This will move the PQQ/ITT into your 'My PQQs/My ITTs page. (This is a secure area reserved for your projects only. 2.5 - You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ITT Details' box. 3. Responding to the tender: 3.1 - Click 'My Response' under PQQ/ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining). 3.2 - You can now use the 'Messages' function to communicate with the buyer and seek any clarification. 3.3 - Note the deadline for completion, and then follow the onscreen instructions to complete the PQQ/ITT. There may be a mixture of online and offline actions for you to perform (there is detailed online help available). 3.4 You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance, please consult the online help, or contact the Bravo e-Tendering help desk.

PLEASE NOTE: The Contract start and finish dates stated in Section 1 of this notice are indicative and may be subject to change.