Cornwall Cluster - Primary Schools - Tender for Catering Services

The successful Supplier/s will be required to provide catering services at 30 primary schools - see the SQ Documentation for further information.

The scope will be for the provision of all catering within the schools, which currently includes breakfast club, morning break, lunch, limited hospitality and free issue requirements.

The tender will be managed on a group basis, however each school will be required to have their individual operational budget and contract and may wish to appoint the Supplier they would like for their particular school or MAT. As the contract will not therefore necessarily be awarded on a group basis, Suppliers will have the option to show additional financial benefits on a separate upload if one or more schools were to be awarded to one Supplier.

The contract price will be on a guaranteed basis for at least three years.

With regard to the labour establishments across the Cluster, there are a number of staff that are currently in the Local Government Pension Scheme, and staff that can join is they so wish. One type of contract is included within the ITT where all staff will transfer to the successful Supplier/s; therefore, the successful Supplier/s will have to apply for Admitted Body Status and pay all setup associated costs. An actuary report will be provided as part of the TUPE information, but it is not guaranteed that the successful Supplier/s will not need to obtain another actuary report as part of the ABS process ~ the cost of any additional actuary report/s will need to be covered by the successful Supplier/s, as stated above. After the ten day standstill period, Suppliers MUST contact Calvin Matthews via email ([email protected]) so that the ABS agreement can proceed. Please ensure that the pension contribution rates and information from the actuary reports are used when in the submission of labour costs.

Please note, the successful Supplier/s will pay a proportion of the consultancy fee on award of each of this contract, which will be to the value of £750.00 per school.

Additional schools might join this tender and you will be notified if this is the case.

The contract/s will commence on 1 September 2019 for a period of three years, with a possible extension of two years by mutual consent and on the same terms and conditions as the original contract/s.

Please note 12 schools will be visited over three days on 20, 21 and 22 February 2019; therefore, four personnel per day will be required to undertake the site visits. The schools visited will be all of the in-house schools and a selection of other large, medium and small schools. You will not be able to visit any other schools or revisit the schools visited. A list of these schools will be issued at the later stage.

Suppliers are to arrive at the relevant school's reception 15 minutes prior to mid-morning break. Suppliers will leave site after mid-morning break and return 10 minutes prior to lunch service.

Additional information: Interest in the selection process should be expressed via email only to [email protected] clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/cornwall_cluster__primary_schools

The closing date for receipt of the Selection Questionnaire is 21.12.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.