Westminster Playscheme

BEIS, together with a number of other Public Sector Organisations, currently run a Holiday Playscheme that is available to all participating members of Public Sector Departments during term and half-term school holiday periods. The contract is for four years and the provision is required to be in place for March 2019, ahead of the commencement of the May 2019 school half-term holidays.

BEIS, together with a number of other Public Sector Organisations, currently run a Holiday Playscheme that is available to all participating members of Public Sector Departments during term and half-term school holiday periods. The contract is for three years, with the option for a one year contract and the provision is required to be in place for April 2019, ahead of the commencement of the May 2019 school half-term holidays.

The Scheme is primarily aimed at 4-12 year olds, providing a service throughout all school holidays and half-term holidays 8:30am to 5pm. It is not possible to accurately predict the potential demand for the scheme and the Authority does not guarantee take-up rates.

However, the maximum number of available places* is 90 per day (accommodation being the limiting factor) for each school holiday throughout the year (across the three sites) and on average there is 3,665 places* used per annum. The three sites are: • Department for Business, Energy and Industrial Strategy, 1 Victoria Street, London, SW1H 0ET • Department of Work & Pensions, Caxton House, Tothill Street, LONDON, SW1H 9DA • HM Treasury, 1 Horse Guards Road, London, SW1A 2HQ The current split of 90 spaces per school holiday across the three sites is: • Department for Business, Energy and Industrial Strategy: 42 • Department of Work & Pensions: 34 • HM Treasury: 24 * One Place is the provision of One Child for One day from 8:30am to 5pm.

This is a concession contract, BEIS and a few other eligible organisations currently subsidise the cost for employees but not all organisations follow this model.

Additional information: If you wish to take part in this procurement please see the attached Tender documents attached to this Notice and send your completed Proposal to Victoria Hill at address stipulated in the "Who to Contact" section. Any late submissions will not be considered. BEIS reserves the right to halt the procurement process and to not award a contract. BEIS will not be held liable for recovery of costs from unsuccessful bids if a contract is not awarded. All costs will be borne by the bidding organisations. If a contract is created it will be upon BEIS Standard Terms and Conditions or the Short Form Terms and Conditions, which are available on Contracts Finder with this notice. Completed tender submission must be returned by post to BEIS, address given at the top of this advertisement, by noon 2nd February 2019. We require 3 hard copies (one of which must be signed). Electronic versions of your bids are to be sent AFTER the deadline to Victoria Hill ([email protected]). After reviewing and evaluating the written proposals, BEIS may decide to hold bid clarification meetings with suppliers. If successful and upon contract signature, the supplier is expected to attend a kick-off meeting taking place in mind-March 2019. Project completion is required by 31/03/2022, unless the option to extend by up to a further 12 months is activated.