DBC (SF) Off Site Archiving
Key facts
- Estimated value
- £70,000
- Closing date
- 23 Dec 2019
- Contract starts
- 31 Mar 2020
- Contract ends
- 31 Mar 2023
- Procedure
- Open procedure (below threshold)
- Buyer type
- Other public body
Description
The Council requires a contractor to provide a service for the storage, disposal and retrieval of its paper records.
Key components of contract: o The transfer of our existing storage boxes to the new contractor (If applicable) o Arranging Collection of new storage boxes to go into storage o The Council must be able to use a contractor on-line portal to request records, submit instructions, monitor inventory, and track progress of retrieval, submit and monitor disposal requests. Administrative access and user access is required. o Delivery / retrieval service for records when required (both next day, and in case of emergency; same day) and the ability to have records scanned back securely to BSI 1008 standards. o Secure, safe and compliant storage of the records. o Secure and evidenced certified destruction of records when required (at your premises) o Effective Contract Management, Account Management and performance monitoring o Auditing and advice on optimum storage performance would be useful o A simple, accurate and efficient invoice process, preferably one invoice per month
Contract Period The Contract period will be for an initial period of 5 years with the option to extend the contract by a further 2 years. The commencement date for the contract will be 1 April 2020
All the Tender Documents and correspondence must be submitted via the Councils e-tendering portal.at http://www.supplyhertfordshire.uk
Please submit your completed tender document via the Council's e-tendering portal no later than 12 noon 23 December 2019. Any tender submitted either manually or by email will not be accepted.
Additional information: All the Tender Documents and correspondence must be submitted via the Councils e-tendering portal.at http://www.supplyhertfordshire.uk
Please submit your completed tender document via the Council's e-tendering portal no later than 12 noon 20 December 2019. Any tender submitted either manually or by email will not be accepted.
Is a Recurrent Procurement Type? : No
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