Hertford Regional College - Tender for Cleaning Services

The successful supplier will be required to provide cleaning services at Hertford Regional College, a vibrant further education college with ambitious targets operating across 2 campuses.

We provide further education and higher education learning to students mainly between 16 and 19 but also other leaning courses to all ages. We have 2 main campuses in Ware SG12 9JF and Broxbourne EN10 6AE and both sites were redeveloped in 2009 with new state of the art buildings with specific areas on each site designed to suit the teaching needs.

Tender Information:

The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the college facilities. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.

The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide premises that are fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.

The contract being tendered is for three years in duration from 1.8.2019 until 31.7.2022 with the option to extend upon agreement with the Client for a further 2-year period. The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

The client will require the sum of 5 200 GBP to be added to your bidding model to cover the cost of running this tender. This cost will be paid in full by the successful Supplier to the client upon contract award and will be recovered by the successful supplier via charging this in as part of the 3-year contract cost.

Further information is provided in the SQ Document.

Additional information: Interest in the selection process should be expressed via email only to [email protected] clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/hertford_regional_college

The closing date for receipt of the Selection Questionnaire is 22.3.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.