Leeds City College - Relocation Services / Technology Campus Decant

Leeds City College ('The College') invites competitive tenders from Service Providers for Removal & Relocation Services. The College is moving from its present Technology Centre to both Park Lane and University and a new flagship building at Quarry Hill. This ITT outlines the removal requirements to enable the transfer of staff filing, books, IT equipment, furniture and teaching aids etc.

Access to Quarry Hill will be from 13th July 2019 with access to Park Lane, Technology Centre & University Centre from 26th June until after the exam period.

The relocation period will be a 4 ½ week period. The Contractors Move Manager will work with the College to devise a plan for moving all staff within this period, which could include weekend working. This project is linked to the main build and its completion; therefore, all parties concerned are to be flexible with moving dates.

Leeds City College expect the successful company will provide a Move Manager who will liaise with College staff to provide planning, co-ordination and implementation of the removals and relocation procedures and manage their staff and resources. The College will appoint a point of contact to work with the move Manager to enable good communication and decision making. It is a requirement that the Service Provider shall fully co-operate with this individual. It may be necessary for the College to meet the Move Manager prior to appointing the successful company.

Additional information: The Procurement Process will be managed in house by Leeds City College's procurement function via the College's eTendering portal, which provides a secure delivery mechanism and an auditable record of the process. There is no cost associated with using the portal and merely requires a short registration process.

Any issues, problems or queries with regards to the eTendering portal needs to be addressed firstly to In-Tend Support on 0845 557 8079 or by email to [email protected].

All documents will be made available through the In-Tend portal. All communication and clarification must be made through the In-Tend portal where possible. This ensures that a complete audit trail of the process is achieved. Questions raised which result in additional information being provided will be shared with all organisations together with Leeds City College's response, but will not breach any area of commercially sensitive or confidential information.

Delivery Notes

Tenders must remain open for consideration (unless previously formally withdrawn) for not less than 12 weeks from the date fixed for the submission of the Tender.

Leeds City College accepts no liability for any costs incurred by organisations in respect of preparing and submitting documentation to any element of the procurement process.

The tender MUST be submitted on the attached Schedules and Form of Tender.

All documents requiring signature MUST be signed by an authorised person from the company. Any signature included in the tender will be deemed to be from an authorised person.

All details in the tender MUST be fully completed. Failure to do so may render your tender invalid.

Is a Recurrent Procurement Type? : No