Shaw Education Trust - Tender for Cleaning Services

The successful supplier will be required to provide cleaning services at the following 13 locations: - Kidsgrove High School, Gloucester Road, Kidsgrove, ST7 4DL, - Kidsgrove Primary School, Gloucester Road, Kidsgrove, ST7 4DJ, - Saxon Hill School - SEN, Kings Hill Road, Lichfield, WS14 9DE, - Newfriars FE - SEN, The Grove, Stoke-on-Trent, ST2 8BH, - Wolstanton High School, Milehouse Lane, Stoke-on-Trent, ST5 9JU, - Madeley High School, Newcastle Road, Crewe, CW3 9JJ, - Great Barr Academy, Aldridge Road, Great Barr, Birmingham, B44 8NU, - Brookfield School, Moorfield Road, Widnes, WA8 3JA, - Seabridge Primary School, Roe Lane, Newcastle, Staffordshire, ST5 3PJ, - Streethay Primary School, Yoxall Way, Streethay, WS13 8FT, - Unsworth Academy, Parr Lane, Bury, BL9 8LP, - Westleigh School, Westleigh Lane, Wigan, WN7 5NL, - Tottington High School, Laurel Street, Bury, Lancashire, BL8 3LY.

The cleaning services provision at all the project schools have not been market tested since the ongoing expansion of the Trust and to ensure Best Value Principles are applied Shaw Education Trust along with the individual schools have made a decision to tender their cleaning services.

Current student roll numbers across all 13 sites is circa 6 900 and the size of each school varies in size e.g. Primary, Secondary, SEN.

Current annual contract value of all thirteen locations is circa 800 000 GBP per annum.

Due to the expansion of the Trust over the past 2 years there is a mix of cleaning contractors currently in place across the Trust estate, 1 of the key objectives of carrying out the tender exercise is to reduce this number to a single sourced contract making it more manageable for the Trust to manage/monitor and to drive out economies of scale.

As the Trust evolves and grows there may be any additional schools that come on stream that will be given the opportunity to novate their cleaning service provision over to the successful supplier during the contract term.

On this basis the TUPE information that will be made available during the tender process will be supplied from several sources. For the avoidance of doubt TUPE Regulations including pension rights will apply to this contract where applicable.

The successful supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the clients on contract performance. It is imperative that an open book policy is offered to ensure that the Trust has total clarity on financial performance.

It should be noted that some of the schools within the Trust are high dependency schools with students requiring Special Educational support throughout the school day. The successful Supplier must have the ability, understanding and resource to take this into account.

Please note: This project is being advertised as a single lot.

Further information is provided in the SQ Document.

Additional information: Interest in the selection process should be expressed via email only to [email protected] clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/shaw/

The closing date for receipt of the Selection Questionnaire is 29.11.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.