NHS Sunderland CCG - Medical Records Scanning for GP Practices in Sunderland

This procurement is being carried out by the National Commercial and Procurement Hub (NHS England) on behalf of the Commissioners.

A typical GP Practice in Sunderland, with 7100 patients will house approx. 450,000 pages in Lloyd George (LG) Envelopes containing crucial historical medical records for every patient.

The detailed personal information stored inside means that security and accuracy are vital and coupled with the fact that many paper records are over 60 years old and in a state of decay and becoming unreadable, this is both clinically and legally unsafe. Practices are required by law to retain patient records, pre digitisation records are kept within the Lloyd George envelope. For the most part, they can be very paper heavy and take up storage space on a practice site or in secondary storage areas, sometimes at significant costs to practices.

39 practices across Sunderland have funding to fully digitise their Lloyd George Records which will not only create efficiencies within General Practice but free up much needed space within the practice which can be utilised for clinical use.

These 39 practices (detailed below with their individual list size) are split across 5 localities and cover a footprint of 272,403 patients.

This procurement is being carried out by the National Commercial & Procurement Hub (NHS England) on behalf of the Commissioners.

For further information or to submit a bid for this opportunity please visit the E-procurement portal on the attached web link below, all documents are free to access.

Additional information: Interested providers will be able to view this notice via the 'current tenders' list on the e-procurement system In-Tend, available on the following link: https://in-tendhost.co.uk/scwcsu/aspx/Home

In order to submit a bid, you will need to be registered on the e-procurement system and 'express an interest', and then complete a response as specified within the procurement documents.

On registration, please include at least two contacts to allow for access to the system in times of absence.

The services are deemed to be subject to the full regime of current EU procurement legislation and as such this tender will be conducted in accordance with, and governed by, the Public Contracts Regulations 2015. This contract will therefore be awarded in accordance with the provisions applicable in Section 5 (sub-section 7) of the Public Contracts Regulations 2015.

The contracting authority intends to observe the provisions and 10 day standstill period described in the Public Contracts Regulations 2015. Unsuccessful Bidders and applicants will receive scores and reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the Bidder/applicant was unsuccessful. Deadlines for lodging appeals should be in accordance with the Regulations.