Tender for the Supply and Maintenance of Media Related Services at Sandwell Register Office, Sandwell Valley Crematorium and Rowley Regis Crematorium

Title: Tender for the Supply and Maintenance of Media Related Services at Sandwell Register Office, Sandwell Valley Crematorium and Rowley Regis Crematorium

Ref SCC 157

Sandwell Metropolitan Borough Council has a requirement for a supplier of a music database, visual tributes and a webcasting recording service with internet access for wedding ceremonies and funeral services at Sandwell Register Office, Sandwell Valley Crematorium and Rowley Regis Crematorium and continued ongoing maintenance and licencing of the systems.

The fulfilment of the contract is dependent upon the suppliers' ability to utilise existing media related infrastructure or demonstrate compatibility. These have been installed by the previous supplier Wesley Media/The Yaboo Co.

The successful supplier is required to provide all necessary software for the following outputs to be fully achieved. The following is a brief indication of the requirements: -

o Music database - enabling access to suitable digital music for wedding ceremonies and funeral services

o Visual tributes - enable the playing of short videos and visual presentations, photographs etc. during ceremonies and funeral services

o Recording services/ceremonies - to enable HD visual and audio recording of ceremonies and funeral services which can be made available to the customer on to formats as noted in the pricing schedule.

o Webcasts - enable families and couples to webcast their funeral services and ceremonies in real time and continue to be available for viewing a minimum of up to one month days thereafter

Contractors/Supplier(s) Appointment

It is anticipated that the Council will appoint a single provider that is a suitably qualified and experienced to provide the services at an agreed price and specification to the terms and conditions of this Tendering process.

The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal.

From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the ITT and other related documents.

In Order To View the On-Line Questionnaire and Submit a Tender, you will be required to` Opt-In`.

For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the `Guidance for Suppliers` section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal.

If you require further assistance in respect of the system please contact the In-tend support team on 0844 272 8810.

Closing date: Friday 17th January 2020 at 15:00hrs

Additional information: The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal.

From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the ITT and other related documents.

In Order To View the On-Line Questionnaire and Submit a Tender, you will be required to` Opt-In`.

For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the `Guidance for Suppliers` section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal.

If you require further assistance in respect of the system please contact the In-tend support team on 0844 272 8810.

Closing date: Friday 17th January 2020 at 15:00hrs

Is a Recurrent Procurement Type? : No