Yardley Primary School - Tender for Catering Services

The successful Supplier will be required to provide catering services for Yardley Primary School.

The school is a 4 form entry primary school in Yardley, Birmingham, B26 1TD, with places for 840 pupils. Up to 120 pupils are admitted each September into the reception classes.

Yardley Primary School agrees that school food standards provide an important nutritional safety net, and agrees that all food and drink provided by or on behalf of the school shall comply with the school food standards legislation. Similarly compliance to new GDPR and recent allergen legislation are deemed critical to ensure the overall quality of the catering service is appropriate.

The guaranteed performance contract will commence on 1.4.2019 for an initial period of 3 years, with the opportunity to extend for a further period of 2 years at the discretion of the school governing body. This is the first time the market has been tested for the catering service.

The Client expects the successful Supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared in the well-appointed kitchen on-site. The Client expects the successful Supplier to evidence, through their bid, how they shall support and complement their stated target. The Client requires year 1 menus to be fully compliant with the Food for Life Silver standard.

The contract covers the scope for the provision of catering services, which currently includes: morning break, lunch, afternoon break, all hospitality and free issue requirements. There is a "before and after School Club" that is managed directly by the School. Meals shall be charged at 2,35 GBP on consumption for the first year of the contract (rising to 2,40 GBP in Year 2), with hospitality and free issues at net cost.

The Client intends to focus heavily on healthy, fresh, seasonal, locally sourced produce and sees the catering service as an exciting opportunity to complement the overall pupil experience, through the regular introduction of new ingredients, themed and promotional events. The successful Supplier will be required to play their part in acting as a catalyst for improvement of the pupil experience.

The successful Supplier will work closely with the Client to manage the provision of catering and the overall "meal experience". The value of the current catering contract is circa 200 000 GBP.

Suppliers' thoughts regarding how to support the school's catering improvement objectives within the term of the initial contract are welcome. The Client is planning to move to a "cashless system" in 2019. In the interim period the school office shall continue to administer cash payments on behalf of the catering provider.

Further information is provided in the SQ Documentation.

Additional information: Interest in the selection process should be expressed via email only to [email protected] clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/yardley_primary_school

The closing date for receipt of the Selection Questionnaire is 13.7.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.