WAV PT - The Provision of Grounds Maintenance Services - AWARD

Waverley Borough Council is one of 11 Districts and Boroughs in the county of Surrey. The council has an annual turnover of £60 million, employs over 450 staff and provides more than 110 services to a population of 121,000. Waverley Borough encompasses an area of 345km2, containing 730km of road and 52,750 properties. The Waverley Borough Council will invitesTenders for the management and maintenance of its parks and open spaces for a period of 5 years with possible extension of two further terms (possible total of 15years (5+5+5), with the first term commencing 1st November 2019 and ending on 31st October 2024).

The grounds maintenance contract maintains green spaces across the Borough; including parks and recreation grounds, sports facilities, countryside sites, housing estates, sheltered housing units, car parks, leased properties, council offices, cemeteries, toilets, pavilions and Surrey County Council highway verges and road areas.

The contracts specification covers; grass cutting, shrub, rose, herbaceous borders, hedges and scrub maintenance, sports pitch and facility maintenance, sports pitch booking service, toilet and changing room cleaning, bin emptying and litter picking, playground inspection and repairs, cemetery operations, hard surface maintenance, weed control, water course and ditch maintenance, park keepers, roving patrols at weekends and an out of hours and emergency cover provision.

The tender will be run via the Restricted procedure in accordance with the Public Contract Regulations 2015. Bidders will be able to submit a Selection Questionnaire (SQ), following the assessment of which, bidders will be short listed and progressed to the Invitation to Tender stage (ITT).

The contract will be awarded on a fixed price basis; bidders will be scored solely on their quality response at tender stage. The rationale behind a fixed price tender is to focus the tenderer purely on the quality of service provision. The budget will be approximately £1,175,000 and CPI will be applied on an annual basis. Bids priced in excess of the stated budget will be rejected.

There is £50,000 available in addition to the annual budget, as a reward for achieving the performance targets agreed at the beginning of the Contract and each year thereafter. We wish to ensure there is a constant focus on delivering quality and to incentivise the appointed contractor to continually seek improvements and efficiency gains in their delivery. We hope this will provide the opportunity to promote and develop a creative and innovative thinking approach from a contractor, with our residents and tenants at the heart of this.