Provision of Planned Preventative Maintenance and Reactive FM Services

Contracts for the Provision of:

• Lot 1: Mechanical Services - Corporate Landlord • Lot 2: Mechanical Services - Housing • Lot 3: Electrical, Fire & Security Services - Corporate Landlord • Lot 4: Electrical, Fire & Security Services - Housing

Additional information: Organisations are permitted to express an interest for any Lots for which they consider they are suitably qualified and experienced.

Organisations interested in being invited to tender for any of the Contracts are required to complete a Selection Questionnaire containing information about their economic and financial standing, technical capability and other general information. This information will be assessed to establish that the organisation is financially viable and technically capable of undertaking a contract(s) of this nature. Access to the Selection Questionnaire and further information can be obtained from the London Tenders Portal.

Organisations shall be aware that responses to each Lot will be evaluated separately. Therefore being invited to submit a Tender for one Lot will not automatically mean the organisation is invited to submit a Tender for any other Lot.

Each Contract will commence on 1st July 2019 and, subject to satisfactory performance, shall continue up to and including 30th June 2022 (the "Contract Period"). At the sole discretion of the Authority the Contract Period may be extended in such period or periods as the Authority deems appropriate up to a maximum of two (2) years, providing a possible total Contract Period to midnight on 20th June 2024.

The Authority carries out financial appraisals of all organisations that express interest in tendering for the Authority's contracts to ensure that such organisations satisfy the Authority's minimum standards of economic and financial standing. In this instance the Authority has set the following financial threshold:- • Lot 1: Minimum of £463,000 annual turnover in each of the last 2 years • Lot 2: Minimum of £79,000 annual turnover in each of the last 2 years • Lot 3: Minimum of £480,000 annual turnover in each of the last 2 years • Lot 4: Minimum of £61,000 annual turnover in each of the last 2 years • Lots 1 & 2 combined: Minimum of £542,000 turnover in each of the last 2 years • Lots 3 & 4 combined: Minimum of £541,000 turnover in each of the last 2 years • Any other combinations will require minimum turnover in each of the last 2 years of the sum for each individual lot

The Authority retains discretion to exclude from consideration for invitation to tender for any Lot any organisation that fails to meet this minimum turnover standard.

Following evaluation of the Selection Questionnaires received by the deadline stipulated below, the Authority shall issue Invitations to Tender for each Lot. The Authority will only consider Tenders submitted by those organisations to whom the Authority has issued a specific Invitation to Tender.

The Contract for each Lot shall be awarded based on the most economically advantageous Tender received. This shall be determined in accordance with the Evaluation Criteria of Price 40% and Technical Ability and Quality 60%, as more fully described in the Tender Documents.