Luminate Education / Leeds City College - Server / Storage Infrastructure Provision

Leeds City College ('the College') is seeking to purchase a HPE Server and Storage infrastructure solution (or equivalent). Requirement is for implementation within the Group.

A full Infrastructure overview requirement is included within the documentation.

Both warranty and support have to be included within the purchase price and run for a period of not less than three years. Also, any proposed professional services must be included within the price.

Proposals which incorporate alternative manufacturers' equipment or solutions whose performance is likely to be less effective or less reliable than the equipment stated, or whose use will impact upon the current deployed infrastructure as a whole, or whose use will require significant training or other investment by the College will not be accepted.

Additional information: Tenders should preferably be returned electronically using the In-Tend procurement portal. There is no requirement to duplicate electronic submissions with a hard copy.

Tenders must be received no later than 12 noon on Friday 14th December 2018. Tenders received after this date/time will not be considered. You are advised to complete your submission no later than 11:45am in case there are any delays in the operation of the system(s).

A completed form of Tender (Appendix A), Certificate against Canvassing (Appendix B) and the Costings Table (Appendix D) MUST be completed and submitted

Tender prices shall be in sterling and should be quoted exclusive of VAT and inclusive of any delivery charges.

Is a Recurrent Procurement Type? : No The Procurement Process will be managed in house by Leeds City College's procurement function via the College's eTendering portal, which provides a secure delivery mechanism and an auditable record of the process. There is no cost associated with using the portal and merely requires a short registration process.

Tenderers are required to acknowledge receipt of the tender documents via the In-Tend portal.

Any issues, problems or queries with regards to the eTendering portal needs to be addressed firstly to In-Tend Support on 0845 557 8079 or by email to [email protected].

All documents will be made available through the In-Tend portal. All communication and clarification must be made through the In-Tend portal where possible. This ensures that a complete audit trail of the process is achieved. Questions raised which result in additional information being provided will be shared with all organisations together with Leeds City College's response, but will not breach any area of commercially sensitive or confidential information.

Site Visits may be a mandatory part of any tender process undertaken by Leeds City College. Where this is the case this will be disclosed openly and details of how to undertake site visits will be detailed within this document.

If the Tenderer cannot tender for any part(s) of the work as set out in the tender documents they must inform Paul Emmett, Procurement Manager, Leeds City College at [email protected] as soon as possible, defining the relevant part(s) and stating reason(s) for their inability to tender for the given part(s).

Tenders must remain open for consideration (unless previously formally withdrawn) for not less than 12 weeks from the date fixed for the submission of the Tender.

Leeds City College accepts no liability for any costs incurred by organisations in respect of preparing and submitting documentation to any element of the procurement process.

Delivery Notes

Tenders should preferably be returned electronically using the In-Tend procurement portal.

If you submit your tender in hard copy, your envelope must NOT display your name or address. If a courier is delivering the tender for you, please make sure that they do not label or mark the envelope with anything which will identify you. Please make sure that any additional packaging is clearly identified as containing a tender. If you do use a courier, please ensure that they know the exact location of the College site to which the tender should be delivered. Leeds City College cannot be held responsible for the late arrival of tenders due to misunderstanding or unavoidable delay.

Tender prices shall be in sterling and should be quoted exclusive of VAT and inclusive of any delivery charges.

Is a Recurrent Procurement Type? : No