Prince Albert Community Trust - Tender for Catering Services

The successful Supplier will be required to provide catering services for Prince Albert Community Trust at the following schools:

- Prince Albert Primary School. Number of Students on roll: 735. Number of Staff: 95 teachers and support staff

- Highfield Junior and Infant School. Number of Students on roll: 843. Number of Staff: 349 teachers and support staff

- Heathfield Primary School. Number of Students on roll: 482. Number of Staff: 72 teachers and support staff

- Birchfield Primary School. Number of Students on roll: 787. Number of Staff: 98 teachers and support staff

The contract being tendered is for 3 years in duration from 1.4.2019 until 31.3.2022, with the option to extend the contract term for a further term of up to 2 years and will operate as a guaranteed performance contract, with the successful Supplier offering the schools a guaranteed cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the schools for the duration of this contract.

The Trust is expected to grow in the number of schools becoming part of the Trust during this contract period, with a secondary academy of in the region of 1 600 students joining the trust in 2021. The provision of catering services within this and any further schools, when they have joined the Trust, may fall under the scope of this contract. The successful Supplier would be expected to provide the catering service within the additional schools, using the same costing model, ratios etc. that they applied to their successful financial submission for the Trust, at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust.

Estimated Income 2017/18:

Prince Albert Primary School Total Income: 259 975,00 GBP

Highfield Junior and Infant School Total Income: 264 176,00 GBP

Heathfield Primary School Total Income: 129 218,00 GBP

Birchfield Primary School Total Income: 206 347,00 GBP

Whilst the Trust prioritises value for money as a key objective of the competitive tender process, they are not obliged to accept the lowest price.

The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the teaching and support staff and students on roll, all of whom have a focus on the introduction of exciting new food concepts to satisfy a wide range of tastes and dietary requirements. The schools wish the successful Supplier to review the current range of services offered and make recommendations accordingly.

Further information is provided in the SQ Document.

Additional information: Interest in the selection process should be expressed via email only to [email protected] clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/prince_albert_community_trust

The closing date for receipt of the Selection Questionnaire is 7.9.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.