Service Level Agreement for the operation and maintenance services of existing Combined Heat and Power Plant and associated ancillary systems

The University of Southampton Estates and Facilities Department has a requirement to maintain to a high performance standard its existing CHP system and electrical outputs located at University Road, Highfield, Southampton SO17 1BJ, (Highfield Campus). This requirement requires the provision of a comprehensive maintenance service including remote monitoring, regular performance reporting and a CHP performance guarantee. The CHP installation comprises of 2 No. 1400kW[e] natural gas fired CHP engines type JMS420GSN as manufactured by Jenbacher and were installed in 2005 and have been fully operational since that time. The CHP plant has been maintained in accordance with the manufacturers' requirements with the correct level of service / overhaul being carried out at the key milestone (hours run) stages. All records are available for review including past performance reports. (It should be noted that during the major overhaul at 60,000 hours, the crankshafts for both engines were inspected and were deemed to be of a condition that did not require them to be replaced at that time).

Additional information: Additional information on how to apply for this contract

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The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/universityofsouthampton) to manage this Soft market exercise. All documentation in relation to this tender can be downloaded from the In-Tend portal.

Interested suppliers are advised that there will be no hard copy documents issued to organisations and all communications with the University, all communications will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the supplier.

If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the tender documentation.

Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking 'Express Interest'.

Interested suppliers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant soft market exercise return documents via the In-Tend portal.

Further instructions for the submission of Invitation to Tender responses are below. To submit your return, please follow the instructions below: 1. Log In 2. Click 'Tenders' 3. Locate the relevant project 4. View Details 5. Click on the tab relating to the relevant project stage (e.g. 'Prior Information Notice') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the "My Tender Return" panel. The system will only permit your organisation to make one return. 8. Click the red "Submit Return" button. Please note that, to preserve the integrity of the tendering procedure, all queries must made be via the correspondence function within the In-Tend portal.

In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a tender response, bidders are consenting to publication of this information unless otherwise agreed in advance with the University.

Due to the nature of this project, it has been deemed unsuitable for division into lots. The risk of dividing the requirement would render the execution of the contract excessively technically difficult, not cost effective and would undermine the proper execution of the contract.