S4S School Cluster ~ Tender for Cleaning Services.

The successful tenderer will be required to provide cleaning services for the S4S School Cluster (the Client) at the following locations:

- Newcastle Academy ~ ST5 2QY.

http://www.newcastleacademy.org/

- Clayton Hall Academy ~ ST5 3DN.

http://www.claytonhallacademy.org/

- Sir Thomas Boughey High School ~ ST7 8AP.

http://www.sirthomasboughey.staffs.sch.uk/

- Wodensfield Primary School ~ WV11 1PW.

http://www.wodensfield.org/

S4S have been commissioned by the Cluster to coordinate this project to ensure best value principles are achieved. The Litmus Partnership are working in partnership with S4S to manage the tender process and to assist with protocols that need to be in place throughout the tender management process.

The cleaning services provision at all four schools has not been market tested in recent years and to ensure best value principles are applied the Headteachers and School Sponsors / Governors of each school have made a decision to tender their cleaning services.

Current pupil roll numbers across all four sites is circa 2 500:

- Newcastle Academy ~ 383.

- Clayton Hall Academy ~ 980.

- Sir Thomas Boughey High School ~ 608.

- Wodensfield Primary School ~ 454.

Current costs for all 4 schools are circa 220 000 GBP per annum. Newcastle Academy and Clayton Hall Academy currently manage their cleaning services in-house and Wodensfield Primary School currently use the local DSO. The cleaning service provision at Sir Thomas Boughey High School is currently operated by an external cleaning contractor.

For the avoidance of doubt TUPE Regulations will apply to this contract and some of the current cleaning staff are in the Local Government Pension Scheme (LGPS).

The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the Client on contract performance. It is imperative that an open book policy is offered to ensure that each school has total clarity on financial performance.

The Client is seeking both innovation and a proactive service delivery from the successful contractor and would expect as a result of this to be able to identify 'best value' and work in partnership with the chosen contractor going forward.

The contract term will be for three years and will be based on a fixed price arrangement during the contract term.

If any improvements to the operating costs are generated then the contractor shall share these on an agreed percentage return.

Please note: Although this project is being advertised as a single lot contract each School, at its own discretion, will have the option of awarding the contract to its preferred bidder.

(Further information is available in the SQ Document.)

Additional information: Interest in the selection process should be expressed via email only to [email protected] clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/s4s_school_cluster__cleaning_services

The closing date for receipt of the Selection Questionnaire is 20.3.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.