T16/22_University Security Services

Please find attached documents relating to the tender for University Security Services (Lot 1 - University Security Services; Lot 2 - University Library Security Services).

Please note the closing date for your Selection Questionnaire (SQ) is 12 noon on 28th February 2017.

Please do not complete the Invitation to tender (ITT) documentation. You will be informed whether you have progressed to the ITT stage.

The tender has been split into 2 lots as follows:

Lot 1 - University Security Services Lot 2 - University Library Security Services

Tenderers are welcome to provide a submission for one or multiple lots.

Tenderers are to note lodgement of large electronic files may take time and as such tenderers must allow sufficient time to fully transmit all files prior to the closing time. Please see paragraph 1.14 of the Selection Questionnaire document for further information.

End date for Contract Finder is for information only.

Additional information: https://in-tendhost.co.uk/angliaruskinuniversity/

The tender is being conducted electronically using the Anglia Ruskin University eTendering system which can be found at https://in-tendhost.co.uk/angliaruskinuniversity/ . To receive documents, the users must first register and obtain log in details. Existing users should log in to the website and express interest.

Delivery Notes

Lot 1 - University Security Services.

Anglia Ruskin University has its own in-house Security Service which operates on a 24/7 daily basis. The structure is based around two separate teams of twelve staff rostered separately at each of our main campuses in Chelmsford and Cambridge covering a 24/7 period.

Whilst the majority of the security function is undertaken by in-house staff the University continues to have a requirement for the provision of some contracted security services, ranging mainly around satellite buildings, planned and ad hoc roster cover, and assistance with events such as Open Days and Graduations.

Additional guarding may also be required on an ad-hoc basis and sometimes at short notice; therefore, a great amount of flexibility will be required to meet with this identified need.

At the time of publishing the documentation, transfer of Undertakings (Protection of Employment) ('TUPE') may apply to this contract.

It is a mandatory requirement that individuals undertaking designated activities for the successful Supplier hold the compulsory Security Industry Authority (SIA) Licencing.

During the SQ stage, the intention is to arrive at a Short List of between 5 and 8 for Lot 1 (University Security Services) qualified Potential Providers for formal Invitation To Tender (ITT) against the requirement.

The duration of the contract will be for initial period of 36 months, with the option to extend for a further 2 x 12 months (in 12 months increments), subject to satisfactory performance.

Lot 2 - University Library Security Services.

The University Library provides customer-focused services to staff, students and approved visitors to the University. This includes the provision of study space within the libraries at Cambridge and Chelmsford until midnight during vacation periods, and extended opening hours throughout semester including 24/7 opening in key assessment periods as informed by the University Library.

This contract is for the provision of concierge-type services alongside security elements. Staff will be based at the Reception Desk and will assist library users with a range of queries about the library, IT support and the University generally, as well as managing access into the library space and regularly patrolling the libraries. Staff will need to have strong interpersonal and customer service skills as well as being literate and numerate and confident with using basic IT applications.

The contract is to be delivered at both our Cambridge and our Chelmsford sites. However occasional cover may be required at our Peterborough site to cover staff training days.

During the SQ stage, the intention is to arrive at a Short List of 5 for Lot 2 (Library Security Services) qualified Potential Providers for formal Invitation To Tender (ITT) against the requirement.

It is a mandatory requirement that individuals undertaking designated activities for the successful Supplier hold the compulsory Security Industry Authority (SIA) Licencing.

At the time of publishing the documentation, transfer of Undertakings (Protection of Employment) ('TUPE') may apply to this contract. The duration of the contract will be for initial period of 36 months, with the option to extend for a further 2 x 12 months (in 12 months increments), subject to satisfactory performance.

Is a Recurrent Procurement Type? : No