THE SUPPLY OF ELECTORAL PRINTED STATIONERY

A Consortium of eight local Councils within Nottinghamshire is undertaking a joint procurement exercise. This is on behalf of and under the direction of their individual Returning Officers and Electoral Registration Officers for the procurement of electoral printed stationery with a view of achieving administrative and financial benefits by working together and in partnership with the successful Contractor.

The Councils are seeking an experienced and established provider of electoral printed stationery. Broxtowe Borough Council is acting as lead buyer for the Consortium, which includes Ashfield District Council, Bassetlaw District Council, Broxtowe Borough Council, Gedling Borough Council, Mansfield District Council, Newark and Sherwood District Council, Nottingham City Council, and Rushcliffe Borough Council.

Lots The tender is split into two Lots. You may bid for all, few or just one Lot. There are no restrictions. Each Lot will be awarded independently of the others and there is no restrictions on the number of Lots that you can be awarded.

Lot 1) Requirements for Elections Lot 2) Requirements for Canvassing / Electoral Registration and other day to day activities.

Lot 1 includes: • Ordinary Poll Cards • Postal Poll Cards • Empty Property Poll Cards • Postal Voting Packs • Ballet Papers • Tendered Ballot Papers

The printing of poll cards and postal vote poll cards for the purpose of all elections and referenda during the Contract Period for dispatch by Royal Mail or other providers, or returned to Councils for hand delivery.

The printing of all ballot papers for all elections and referenda held during the Contract Period.

The printing of Postal Voting Packs (including outer envelope, Envelope A, Envelope B, Postal Vote Statement, instruction sheet) and associated mail house functions including their loading, sealing and posting via a postal provider or returned to the relevant Council for in-house loading for all elections and referenda during the Contract Period.

Lot 2 includes:

• Annual Canvas - Initial Mail (HEFs) • Annual Canvas - Reminder Mail (HEFs) • Annual Canvas - Final Reminder (HEFs) • Annual Canvas - Initial to Register (ITRs) • Annual Canvas - Reminder to Register (ITRs) • Annual Canvas - Final Reminder to Register ((ITRs) • Postal Vote Applications

The printing of voter registration forms (Household Enquiry Forms HEFs and Invitations to Register ITRs) information leaflets and envelopes for the purpose of the annual canvass; and associated mail house functions including their loading, sealing and posting via a postal provider or to be returned to the local authority for hand delivery - to be approved by the individual Councils.

The printing and posting out of day to day correspondence via a hybrid mail service on an ad hoc basis.