Project Monitoring Role

The Council are entering into an agreement with a Developer for the sale of land for housing and retail development. The agreement will require the Developer to design and construct a new sports clubhouse. The Council wishes to appoint a suitably qualified consultant to provide a Project Monitoring Role and provide general advice and guidance to the Council throughout the process. The services outlined within this scope are to be undertaken by a suitably qualified Chartered Building Surveyor and all cost advice is to be provided by a suitably qualified Chartered Quantity Surveyor. It is anticipated that the key services to be provided will consist of the following:

Pre Contract: 1. Review the proposals as provided by the developer and provide advice thereon in relation to compliance with User Requirements, statutory requirements, Sports for England guidance and other published guidance for sports facilities. 2. Attend Design / Project Team meetings during the development of the design to represent the Council (allow to attend 4Nr such meetings). 3. Review build costs from the Developer and advise on value for money and potential value engineering options for consideration by the Council; this is to include consideration as to life cycle costs when considering materials / specifications.

Post Contract: 1. Represent the Council at the pre start meeting (assume to be chaired and minuted by the Developer). 2. Review all construction issue drawings and provide comments thereon to the Council. 3. Undertake site inspections throughout the construction phase to monitor the progress, quality and compliance of the works. For the purpose of your proposal assume 9Nr site visits (please provide a fee for each visit as this will be used to value any change to the number of inspections). Following each site visit provide a Site Visit Report. 4. In addition to the site inspections, allow to attend 9Nr monthly progress meetings. It is expected that a Site Visit Report will also be issued following attendance at the progress meetings. 5. Review monthly financial reports to be issued by the Developer and provide comments to the Council. 6. Review any change requests or variations to the agreed design and provide comments to the Council. 7. Undertake defects inspections prior to handover and provide schedules to the Council and Developer, including witnessing of the testing and commissioning of the service installations.

8. Monitor the closing out of any defects and advise the Council when the project is considered to have reached Practical Completion including ensuring that all certification, Operating & Maintenance Manuals / Health & Safety Files are provided. 9. Review the final account to be prepared by the Developer and report thereon to the Council. 10. Undertake inspection(s) prior to expiry of the Defect Rectification Period and provide schedules to the Council and Develop

Additional information: Please provide figures for both pre-contract and post-contract stages, together with an hourly rate. A straightforward document in response to the brief, together with prices, should be returned to Henley Town Council at the email address provided. The price quoted is thought to be the lower end of likely returns.