Eckington School - Tender for Cleaning Services.

The successful tenderer will be required to provide cleaning services at Eckington School.

Eckington School is a co-educational mixed community comprehensive school of circa 1 200 pupils which was opened in September 1978. Our expectations are high and are summed up by the 3 words on our school badge: 'Respect, Progress, Succeed'.

The School is situated on a 42 acre site, above Eckington, in a delightful rural situation. At the rear of the School is a large expanse of woodland which includes part of the Sitwell Estate and the Moss Valley.

The cleaning contract will commence on 1.8.2017 for an initial period of 3 years, concluding on 31.7.2020, with the opportunity to extend for a further period of up to 3 years at the discretion of the governing body.

The successful Contractor will invoice the Client for 1/12th of the annual cost on a monthly basis, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Whilst the monthly charge will represent 1/12th of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the School. The Client requires that the tendered amount of hours are worked at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave. The successful contractor shall be required to provide an auditable staff sign in and out system.

Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. Please note that the School requirement shall be for 190 academic days, 3 inset days and 10 days periodic cleaning per annum.

The Contractor shall provide a comprehensive cleaning service to the school site so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors.

The school site must at all times meet health, safety and environmental standards appropriate to the site and its use and the successful Contractor must comply with the Client's health, safety and environmental policies and procedures. The Services must be provided so as not to interrupt the routine of the Site.

The general standard of cleaning shall be in accordance with the BICSc Cleaning Standards, with BICSc training given to all cleaning operatives employed within this contract.

(Further information available in the procurement documentation.)

Additional information: Interest in the process should be expressed via email only to [email protected] clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/eckington_school__cleaning_services

The closing date for receipt of the Selection Questionnaire is 27.1.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.