Woodard Academies Trust ~ Tender for Cleaning Services.

he successful Supplier will be required to provide cleaning services to the Woodard Academies Trust (the Client) at 1 or both of the following locations:

- The Littlehampton Academy.

- Sir Robert Woodard Academy.

The Littlehampton Academy (TLA) and The Sir Robert Woodard Academy (SRWA) are 11-18 academies within the Woodard Academies Trust (WAT) group of academies. Both academies opened in 2009, having transferred from the West Sussex local authority, and both moved into brand new state-of-the-art buildings in 2012. Both academies are close to award-winning beaches on the south coast of England. The academies believe that success should be celebrated and that pupils should enjoy their time at school; if the classroom environment supports stimulating lessons then students will love learning. Much importance is therefore placed on the environment including the cleanliness of the academies to support the needs of all students.

TLA has places for 1 900 students including a thriving sixth form. As a Christian-designated academy, TLA provides a diverse culture enabling young people from all faiths and none to flourish.

TLA has outstanding teaching facilities set in 48 acres of landscaped grounds. The Academy has floor area of 14 256 m2.

The contract being tendered is for 3 years in duration from 1.8.2017 to 31.7.2020 with an option for the academies to extend by a further 2 years. The submitted tender should be for either or both academies.

For the purposes of the contract, the academy year is based on 39 weeks which form 'term time'. A reduced schedule including deep cleans will be required for non-term time.

The scope of the contract(s) offered includes the provision of all cleaning services within the academy which currently includes:

- Main building;

- Sports Hall;

- Science block;

- Compass Centre;

- Sixth Form Centre;

- Library.

The academy uses staff employed by the academy and also uses a cleaning contractor. Cleaning is carried out at the end of the school day with some light housekeeping through the day. Contract cleaning work into the night.

Whilst the academy prioritises value for money as a key objective of the competitive tender process, the Client is not obliged to accept the lowest price. Consideration will be given to the locality of the business, the ability to dispense the requirements of the contract and the record of supporting and or improving the standards of cleaning.

The academy expects that the successful tenderer should evidence, through their bid, how they shall support and complement their values and support the principles of the academy.

Additional information: Interest in the selection process should be expressed via email only to [email protected] clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/woodard_academies_trust

The closing date for receipt of the Selection Questionnaire is 20.3.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.