HCC 07/17 The Supply of Uniform and Workwear Clothing for the Community Protection Directorate

Hertfordshire County Council (the 'Council') invites applications from suitably experienced and competent organisations who wish to pre-qualify onto its Dynamic Purchasing System ('DPS') for the supply of Uniform, workwear and sportswear clothing requirement of Hertfordshire Fire and Rescue Service

The DPS is a two stage process and will be conducted in accordance with Regulation 34 of The Public Contracts Regulations 2015. Firstly, organisations apply by completing the Council's online Standard Questionnaire ('SQ'). Organisations which satisfy the pre-determined selection requirements set out in the SQ will then be admitted to the DPS. Individual orders throughout the duration of the DPS will be awarded via competition during the second stage. Organisations admitted to the DPS should note that they won't be invited to tender for competition(s) until they have signed and returned the DPS Agreement to the Council accordingly.

The pattern and volume of demand for the uniform and clothing requirement may be subject to change and it is stressed that there are no undertakings concerning likely volume of demand. For the avoidance of doubt, each organisation admitted to the DPS acknowledges that, no form of exclusivity or volume guarantee is guaranteed by the Council for the uniform and clothing requirement and that the Council is at all times entitled to enter into other contracts and arrangements with other organisations for the provision of any or all uniform or clothing supplies which are the same or similar. Please note the Council is under no obligation to run a set number of competitions during the validity of the DPS.

The anticipated annual joint expenditure, for the Council and the participating authorities on uniform and workwear requirement is presently circa 35,000 GBP per annum.

An essential ingredient of the successful working arrangements for each individual order will be regular dialogue between the parties to ensure the smooth running and achievement of the objectives specified for each order respectively.

The DPS will start on 5th October 2017 for a core period of 3 years with the option for extensions up to a total further period of 3 years.

12:00 Noon on 4th September 2017 is the earliest date when the Council could begin to evaluate applications and admit organisations to the DPS. Please note that organisations can apply to join the Council's DPS at any time during its validity if they satisfy the selection criteria and none of the grounds for exclusion apply. So, whilst it is open to any organisation to apply to join the DPS after 12:00 Noon on 4th September 2017 , those organisations who wish to participate in the earliest competitions will be required to submit their online SQ no later than this initial SQ deadline.

If an organisation admitted to the DPS ceases to satisfy the Council's selection requirements it is likely that it may be excluded or suspended ...

Additional information: Is a Recurrent Procurement Type? : No