London School of Hygiene & Tropical Medicine - Tender for Catering Services.

The successful tenderer will be required to provide catering services at London School of Hygiene and Tropical Medicine.

The catering service provision at the School has been operated 'in-house' and has not been market tested for many years. To ensure Best Value principles are applied the School have made a decision to tender the catering service.

The London School of Hygiene and Tropical Medicine is a world-leading centre for research and post-graduate education in public and global health, with over 4 000 students and more than 1 000 staff working in 100 countries. The School's mission is to improve health and health equity in the UK and worldwide; working in partnership to achieve excellence in public and global health research, education and translation of knowledge into policy and practice.

There is approximately 1 000 full-time students, 3 000 distance learner students and 1 000 students on short courses. The School offers a refectory style service in Keppel Street to the students and staff on site only. Current turnover is 325 000 GBP per annum. The refectory is open 8:00 - 16:00 Monday-Friday. It also offers significant amounts of hospitality in the building. There is a licensed bar which opens on a Friday evening with a current turnover of 15 000 GBP per annum.

The coffee shop in Tavistock Place has been previously leased to another operator. From the start of this contract the coffee shop in Tavistock Place will be included in the tender. The School is expecting this open to the staff / students and the general public 7 days a week.

There are currently 9 staff working full-time in the catering department, employed by the School, and 1 person eligible to transfer under TUPE in Tavistock Square. These staff will transfer under TUPE to the successful contractor.

The School will be commencing a building project to the Tavistock Square coffee shop and bar area in Keppel Street to improve the facility in time for the commencement of the contract. The School does not anticipated any financial contribution from the successful contractor; it is looking for considerable input in the design and style of service.

The School is ISO 14001 and EcoCampus Platinum certified; it is important that any contractor be similarly certified.

The School wishes to offer healthy eating options within the menu with minimal use of disposables. The menu should be based on the use of fresh ingredients and bakery products.

Working with the local community is something that the School strives to do at all times and to this end we would like to ensure that all your fresh produce is sourced from local suppliers (within a 20 mile radius of the School): details should be included within your submission.

The new contract will commence on 1.8.2017, for an initial 3 year term with the option of an additional 2 x 1 year extension.

(Further information is available within the procurement

Additional information: Interest in the pre-qualification process should be expressed via email only to [email protected], clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The selection questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/london_school_of_hygiene__tropical_medicine__catering_services

The closing date for receipt of the Selection Questionnaire is 30.12.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to [email protected], by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to [email protected], by the above closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.