GB-Portsmouth: Provision of annual maintenance, performance monitoring, breakdown and defect repair service and supply of consumables for desiccant dehumidifiers

NOTE: This notice was updated on 13 December 2017 for the following reason: Electronic Trading Potential suppliers must note the mandatory requirement for electronic trading using the Contracting, Purchasing and Finance (CP&F) electronic procurement tool. All payments for Contractor Deliverables under the Contract shall be made via CP&F. You can find details on CP&F at https://www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-e-procurement-system Suppliers must read through this set of instructions and follow the process to respond to this opportunity. The information and/or documents for this opportunity are available on https://www.contracts.mod.uk/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage. Suppliers must log in, go to your Response Manager and add the following Access Code: CTP6XATK27. Please ensure you follow any instruction provided to you here. The deadline for submitting your response(s) is 10/01/2018 00:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents. If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ's) or the User Guides or contact the MOD DCO Helpdesk by emailing [email protected] or call 0800 282 324.

By 10 January 2018 at 00:00 interested suppliers should: Complete the online Suitability Assessment Questionnaire (SAQ) using Access Code CTP6XATK27 AND By 15 January 2018 at 11:00 interested suppliers should: Respond in writing to the Invitation To Tender (ITT) (published as supporting documents to the SAQ) by returning: a. Completed Annex A to ITT (one copy) b. Completed Purchase Order, including the Schedule of Requirement (two copies) c. Completed Annex C - Schedule of Rates d. Completed DEFFORM 68

Procurement shall be managed under the Below Threshold PCR 2015 procedure, please ignore the open procedure box.A Framework Agreement for 28 MOD owned desiccant dehumidification units that are either stored at, or located on a ship berthed at, HMNB Portsmouth, including: a. Provision of annual maintenance and performance monitoring service, including replacement filters and a written report; b. Provision of breakdown and defect repair service during 08:00 - 16:00 Monday to Friday, including a written report on completion. Supply and installation of parts to be charged at rates agreed in the Framework Agreement; c. Supply, on an ad hoc basis, of suitable filters.

To establish a minimum level of capability and capacity all interested suppliers are required to complete an online Supplier Assessment Questionnaire (SAQ) as part of the tender response. Should a supplier fail to meet the minimum eligibility and suitability criteria set out in the SAQ then the supplier will be discounted and cannot be awarded the contract. The SAQ online Access Code is CTP6XATK27 and the closing date is 10 January 2018 at 00:00. The Authority's Invitation to Tender (ITT) is published as supporting documents to the SAQ. In addition to completing the online SAQ, suppliers must return their response to the ITT by post, to the address stated on the DEFFORM 28 Tender Return Label, by 11:00 on 15 January 2018. There is no facility to deliver by hand. Award Criteria: After review of the SAQ, for suppliers who meet the minimum eligibility and suitability criteria a tender evaluation will be conducted on the basis of LOWEST PRICE assessed against the Schedule of FIRM Prices submitted within the Schedule of Rates (submitted by the supplier as part of the ITT response). The Authority will accept the lowest price tender that is compliant with the mandatory criteria detailed below: 1 - Returns completed in accordance with SC1a ITT Comp - Pass required 2 - Company Health Check result acceptable - Pass required

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