Provision of Training Services for Barnsley College

Barnsley College intend to set up a Dynamic Purchasing System (DPS) for Training Delivery Partners. The partners who are awarded a place on the DPS will be invited to participate in a further mini competition when Barnsley College have a requirement to subcontract externally funded delivery. The DPS will be in place for five years with the option to extend depending on the future requirements of Barnsley College

All communications with Barnsley College should be carried out using the correspondence section of the In-tend Supplier Portal. Organisations applying to the DPS may be single organisations, partnerships, joint ventures or consortia; however this must be made clear in the submission.

What is a Dynamic Purchasing System?

A Dynamic Purchasing System (DPS) is a recognised procurement method within the UK Public Contract Regulations 2015. It is an electronic system which a contracting authority, for example Barnsley College, can use to procure commonly used goods, works or services. There is no specific maximum duration for a DPS to run however Barnsley College are wishing to set up the DPS for five years from point of OJEU notice. A DPS is open to any organisation to join as long as they satisfy the selection criteria specified by the contracting authority.

An organisation can apply to be placed on a DPS at any time throughout its life. The contracting authority must evaluate the organisation's submission within 10 workings days of receipt, which may be extended to 15 working days if justified. An organisation can update their submission at any time whilst they sit on the DPS. If they are unsuccessful in their first submission to be placed on the DPS they can submit again at any time.

Feedback will be provided to unsuccessful organisations explaining why they did not meet the selection criteria. If an organisation who is placed on the DPS does not keep their information up to date or falls below the selection criteria they can be removed from the DPS. They can still re-apply to be placed back on the DPS at any time.

The use of a DPS will help Barnsley College to respond quickly to requirements by having a list of preapproved partners for delivery. It will help organisations by ensuring that they are sent details of all opportunities to partner with Barnsley College.

If an organisation is placed on the DPS they will receive details of all opportunities to partner with Barnsley. They can then bid for any of these opportunities. The bids will be assessed using the scoring criteria provided in the specification for the opportunity.

Unsuccessful bidders will be provided with feedback to help them in future bids - an organisation will still remain on the DPS if they are unsuccessful in a bid.

Additional information: In-tend is the electronic system that will be used to manage the Barnsley College Dynamic Purchasing System for Delivery Partners.

The Barnsley College In-tend Supplier Portal address is https://in-tendhost.co.uk/fe

All applications to join the DPS must be submitted via the My Tenders section of the Intend Supplier Portal. All questions regarding the process must be submitted via the Correspondence Section of the In-tend Supplier Portal. As part of your submission to Barnsley College you will need to upload certain documents via the portal - the portal will accept any type of file. The normal size of document that the system will accept is 5MB per document; however this depends on the speed of the connection through which you are accessing the portal so you may be able to upload larger documents.

You do not need to create and send your whole submission all at once. When you have uploaded a document to the portal it will be saved until your whole submission has been completed, even if you log out of the system. If you start to complete a questionnaire you can click the 'Save Answers' button if you wish to leave the questionnaire and return to complete it at a later time.

Once you have submitted a response via the portal you can amend this submission at any time using the 'Modify Return' button. This will allow you to make changes to your submission, change any out of date information or documents and update the areas in which you can deliver. It is your responsibility to ensure that the information held by Barnsley College is kept up to date. If any documents or policies expire and updated copies are not provided you may be removed from the DPS

Is a Recurrent Procurement Type? : No