Reading Bicycle Hire Scheme

The purpose of this Market Engagement exercise is to give potential tenderers advance notice that Reading Borough Council is considering undertaking a tendering exercise to let a contract for the provision, operation and maintenance of a Bicycle Hire Scheme.

Our main objectives for bicycle hire in Reading are:

• To increase the number of people who cycle regularly according to targets set out in the emerging LTP • To increase the mode share of people cycling in Reading • To complement the existing public transport network and offer affordable alternatives to private car use • To support people in making the switch from private car to cycling • To promote the benefits of cycling, including health and wellbeing, decongestion, air quality, reliable journey times and inclusivity • To complement long-term aspirations for cycle infrastructure improvements set out in emerging Local Cycling and Walking Infrastructure Plan • To encourage cycling to/from key destinations, including employment and education centres, transport interchanges and other local facilities.

It is anticipated that the tender requirements will be for a suitable provider to enter into a contract to supply, operate and maintain a commercial bicycle hire scheme in Reading without any ongoing revenue support from the Council. The provider will have the flexibility to submit a proposal for a docked or undocked cycle hire scheme and to determine the size and geographical spread of the scheme.

The provider will have the flexibility to use fully or partly current existing infrastructure of 29 docking stations and 200 bicycles or to provide his own bicycles or docking stations. We are seeking to see in the proposal whether the provider will use our or their infrastructure.

The tender may wish to investigate the feasibility of locating docked or undocked bikes at key destinations within the administrative boundaries of West Berkshire and Wokingham Borough Councils with support from those authorities and other public and private sector organisations within those areas.

The Council will look to support the cycle hire scheme with in-kind resources, such as officer time to ensure the scheme is a success. Further to this, the Council will seek to submit funding proposals, in partnership with the cycle hire provider, when funding opportunities arise. Such proposals will aim to deliver the cycling and walking improvements set out in our Local Cycling and Walking Infrastructure Plan, including new cycle routes, infrastructure improvements and supporting initiatives to encourage more people to consider cycling for local journeys and to help overcome other barriers to cycling.

Additional information: This is an early engagement exercise as part of the development of a planned procurement. Organisations interested in responding to the consultation should download the documents which are available on the Council`s e-tendering system at: https://in-tendhost.co.uk/readingbc/aspx/Home and complete as instructed.

The Portal is free of charge - to register please follow the supplier registration guidance which is available on the Portal.

Please note: you must register your interest via the Council`s e-tendering portal if you intend to submit a response. Interested parties must log onto the Council`s e-tendering portal at: https://in-tendhost.co.uk/readingbc, to express an interest and download the procurement documents. All communications regarding this procurement exercise will be conducted through the Council`s e-tendering portal including requests for clarifications or general enquiries. The procurement documents will be available for download up until the closing time and date for tender submissions, it is the organisation`s responsibility to ensure that they download the documents in ample time to ensure that they can be completed and returned electronically, along with supporting documents, prior to the closing time and date stipulated. Before completing the tender, potential providers/suppliers should ensure that the e-mail address that has been used to register their organisation will be checked regularly as the Council`s e-tendering system will generate automatic notifications to this e-mail address when there are updates, changes or messages sent relating to the project. Potential bidders should also check that their organisation`s details are correct and kept up to date.

Technical questions and assistance regarding the use and operation of the Portal should be addressed to the In-Tend Help Desk - e-mail: [email protected], telephone number +44 8442728810 https://in-tendhost.co.uk/readingbc/aspx/ This is an early engagement exercise as part of the development of a planned procurement. Organisations interested in responding to the consultation should download the documents which are available on the Council`s e-tendering system at: https://in-tendhost.co.uk/readingbc/aspx/Home and complete as instructed.

The Portal is free of charge - to register please follow the supplier registration guidance which is available on the Portal.