Air Conditioning Maintenance, Repair, Supply and Installation Services

The University of Essex invites expressions of interest from suitably accredited, qualified and experienced contractors to participate in a competitive tender process for a contract to deliver Air Conditioning Maintenance, Repair and New Installation at our campuses in Colchester, Parkside Colchester, Southend and Loughton, Essex.

A single contractor will be appointed to deliver:

a) An emergency breakdown call-out service b) A planned survey, inspection, preventative maintenance and testing regime c) New installation services d) Management of the Universities Estates F Gas Register and associated Waste Transfer Records.

The full scope of services are detailed within the tender documentation.

The University currently has over 1400 DX Air Conditioning, Packaged Chillers, Comfort Cooling and Associated Air Handling/Movement related assets and the contract will allow the addition of new assets in existing buildings and new buildings that are constructed, refurbished or acquired by the University throughout the contract period. Equally, assets may be removed from the contract if they are no longer in service for the University.

The contract period will be for an initial term of 3 years with options to extend at the end of year 3 for a further 2 periods of 2 years each.

The University of Essex uses PAS91: 2017 and Constructionline, the procurement and supply chain management service, to streamline the procurement and assessment of contractors applying for this opportunity: www.constructionline.co.uk Please contact [email protected] with any Constructionline related queries.

Expressions of interest may only be made via the completion and submission of fully completed tenders within the tender event on the e-sourcing system Proactis.: https://supplierlive.proactisp2p.com/Account/Login by the stated closing time/date.

Additional information: The University reserves the right to cancel the procurement at any stage of the process and not to proceed with the award of any contract. The University shall not be liable for interested party or applicant costs in relation to this procurement in any circumstances.

The value of the contract over the potential 7 years duration is an estimate only and may fluctuate depending on the nature of estate use and development at the University.

It is the University view that TUPE may apply in respect of this contract. TUPE refers to the "Transfer of Undertakings (Protection of Employment) Regulations 2006" as amended by the "Collective Redundancies and Transfer of Undertakings (Protection of Employment) (Amendment) Regulations 2014". However, tenderers will need to reach their own conclusion as to whether or not TUPE applies. Applicants are strongly advised to obtain professional HR and Legal advice as to the implications of TUPE regulations and pensions. The contract value in this notice is an estimate only covering the potential 7 years duration of the contract if optional extensions are exercised.