Computer Aided Facilities Management Software (CAFM)

The City of London Corporation (the 'City') is looking to tender for the provision of a Computer Aided Facilities Management Software (CAFM) as a Software as a Service (SaaS). The duration of the contract is 5 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 5 further years on a year by year basis. The maximum length of the contract is therefore 10 years. The estimated total value range of the contract is stated in the Summary Information section of this notice and the highest value indicated is for the entire contract duration, including all optional extensions, together with all potential future needs as described within 'Schedule 1 - CAFM Specification' document.

For further information and guidance on how to participate in this tender exercise, please see the Additional Text / Information section of this notice.

Additional information: Please note that this procurement process is being undertaken using the electronic tendering system 'Capital eSourcing' (url: www.capitalesourcing.com).

Participants should register as a supplier on the portal using the aforementioned URL/link (if not already), then search for the opportunity titled using the Reference number stated below.

The procurement is being run as a two stage process under the restricted procedure and therefore, if your organisation would like to participate in this tender exercise, it can do so by completing and returning the Selection Questionnaire (SQ) which can be found on the City's e-procurement portal at: www.capitalesourcing.com with the Reference number: prj_COL_17833.

Organisations must submit their completed Selection Questionnaire (SQ), together with any supporting documents via the system by the return deadline of 12.00 noon on 30.12.2020 in order to participate and registration is free. Selection Questionnaire(s) cannot be uploaded after the return deadline.

The City will not be held accountable for any errors made by an organisation in submitting their applicable Selection Questionnaires (SQ). The Contracting Authority reserves the right at any time to vary the timescales in this notice, cease the procurement process and not award the Agreement or to award only part of the opportunity described in this notice. If the Contracting Authority takes up any of these rights then it will not be responsible for, or pay the expenses or losses, which may be incurred by any candidate or tenderer as a result. Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their tender submissions and all stages throughout the procurement. Under no circumstances will the Contracting Authority be liable for costs or expense borne by the economic operators.

The Contracting Authority will incorporate a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award an Agreement before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 ('Regulations') provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time-limits as defined in the above regulations. Where an Agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Agreement has been entered into the court has the options to award damages and/or to shorten or order the Agreement ineffective.