South Staffordshire Council - Tender for Catering Services

The Council Offices at Codsall are the administrative headquarters of South Staffordshire Council, who strive to make South Staffordshire a safer and healthier place to live, work and visit with prosperous villages, thriving communities and a high quality environment.

The catering facility provides a service for staff, members, visitors and the public, but as the current period of tenure is reaching its conclusion, it is now time to review the existing operation with a view to further developing its potential, whilst maintaining a high quality service which is tailored to optimise customer appeal, is consistent and financially viable.

The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the approximately 350 employees working on site, plus elected members, Council visitors and the general public, all of whom have a focus on the introduction of exciting new food concepts to satisfy a wide range of tastes and dietary requirements. The client will require the successful supplier to review the current range of services offered and make recommendations accordingly.

The client expects the successful supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The client expects the successful supplier to evidence, through their bid, how they shall support and complement its values and consider the Council's Sustainable and Ethical Procurement Policy, whilst achieving a high quality service.

The contract offered covers the scope for the provision of all catering services within the Offices, which currently includes an all-day dining and café service, all hospitality and free issue requirements. Hospitality will be charged based on consumption and at net food cost.

The value of the current contract is circa:

2018:

- cash sales: 90 000 GBP,

- hospitality: 10 000 GBP,

- total: 100 000 GBP.

As a Council who are continually seeking ways to improve and develop the ethos and environment for staff, members, visitors and the public, to give them the facilities they deserve and need, any consideration regarding inward capital investment as part of the supplier's tender submission would be welcomed. The client will require the supplier to look at making this investment within the existing dining areas.

The contract being tendered is for three years in duration from 1.1.2020 until 31.12.2024 and will operate as a guaranteed performance contract, with the successful Supplier offering the Council a guaranteed return/cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with South Staffordshire Council for the duration of this contract.

(Further information is provided in the SQ Document.)

Additional information: Interest in the selection process should be expressed via email only to [email protected] clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/southstaffs/

The closing date for receipt of the Selection Questionnaire is 22.7.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.