CS20149 Supply of Subglacial Lake CECs Sampling Winch Invitation to Quote

***The procurement procedure did not result in a contract award as no suitable offers were made***

The final date and time for the submission of bids is Tuesday 12th May 2020 at 11:00

DO NOT apply directly to the buyer.

All tender information MUST be submitted through the Delta eSourcing Portal.

Brief Description of Requirement

A winch is required as part of a system to collect samples, both sediment cores and water, from a subglacial lake. A borehole, 2.7km through the ice into the lake will be drilled using filtered sterilised hot water. Once the hole to the lake has been drilled the hot water drill will be removed and the sampling winch moved into position.

Another use for the winch will be to spool on a coaxial cable which will allow a electro-mechanical ice drill to drill the upper section of the ice. For this reason the winch needs to be able to be unspooled and respooled with the tether or the coaxial cable.

Although air temperature at the location of Lake CECs can get down to -50°C, the average temperature in the summer is about -20°C but can occasionally dip below this. We are also hoping to operate the winch in a large tent.

UKRI reserves the right, at its sole discretion, to [undertake / witness] a Factory Acceptance Test (FAT) on the selected winch at the Supplier's premises prior to delivery to UKRI.

The Parties shall endeavour to agree and document the form that the FAT takes within 10 weeks following contract award. The FAT shall include testing of all functions in the specification (Cable capacity, speeds (low and high), pull force, weight etc.); build quality, and quality of the documentation to be provided. Ability to operate in Antarctic conditions will not be tested as part of the FAT.

Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal.

This contract will be awarded based on the evaluation criteria set out in the Invitation to Quote document.

How to Apply

UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement.

To register on the Delta eSourcing portal please use the link https://uksbs.delta-esourcing.com and follow the instructions to register.

If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://uksbs.delta-esourcing.com and the follow the instructions to 'Login'

Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: DT62R57N9Q

Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control.

Additional information: DO NOT APPLY DIRECTLY TO BUYER

All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts)

Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered further for this opportunity.

As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity.

The contracting authority expressly reserves the right:

i. not to award any contract as a result of the procurement process commenced by publication of this notice;and

ii. to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders.

About UK Shared Business Services

UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise.

Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority.

Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations.

For full details of our partner base please review the following link: http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx