Little Heath School - Tender for Cleaning Services

Little Heath School (the client) is a voluntary-aided co-educational comprehensive secondary school. The school is located in the Little Heath area of the Reading suburb of Tilehurst, in Berkshire.

The school is managed by West Berkshire Local Authority, but serves communities in both West Berkshire and Reading. A mixed 11-18 school, it has approximately 1 650 students on roll, with over 300 of these in the Sixth Form.

The Facilities:

Founded in 1963, the school is situated on a large site in Little Heath Road, Tilehurst. The school has multiple buildings, of a range of ages, and is working on a phased redevelopment of the school site. Most recently the school has opened a new dedicated sixth form study centre in October 2015. The school currently has a 15 000 000 GBP building project underway to replace its main school building.

The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of service within the school facilities. The client will wish the successful supplier to review the current provision of cleaning services offered and make recommendations accordingly.

The contract being tendered is for 3 years in duration from 1.4.2020 to 31.3.2023, with the option for the client to extend for up to a maximum of 2 further years. The contract will operate as a fixed price contract, with the successful supplier offering the client a guaranteed cost per annum for the provision of cleaning services.

The client requires the services of a competent and professional outsourced cleaning provider who can provide effective cleaning solutions to the school. This includes daily cleaning and out of term deep cleaning for spaces including, but not limited to, teaching, office, circulation, sports and rest room spaces. The supplier shall establish effective management and communication systems at all levels regarding the cleaning service within the school. In addition, the supplier will also be responsible for all legal, health and safety and safety requirements in delivering the services.

The academic year is based on a calendar of 39 weeks/195 days. Additional cleaning will be required in the holiday periods, as some staff do work year round and various activities take place on the school site during holiday periods, such as exam revision sessions. This additional cleaning is specific to certain areas and not for the whole site.

The contract offered covers the provision of all cleaning services within the school, which currently includes: washrooms, changing rooms (x 4), classrooms, circulation areas, dining hall, main hall, sports hall, gym, drama studio, staff workrooms, medical room, food technology rooms (x 2) and technology workshop.

Further information is provided in the SQ Document.

Additional information: Interest in the selection process should be expressed via email only to [email protected] clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/littleheath/

The closing date for receipt of the Selection Questionnaire is 16.8.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.