NHS Forms, Print, Exemptions, Cards & EHIC (FPECE)

The Contracting Authority intends to establish a single supplier framework for the provision of print management, production and distribution of Stock Secure and Stock Non Secure NHS forms and print, NHS Exemptions and EHIC, and NHS Pensions Payroll Information. Under the framework agreement the successful supplier will be required to establish, host and maintain an Online Ordering Portal which will be accessible by the Contracting Authority and various Authorised Users and Ordering Organisations in accordance with the terms of the framework agreement. In certain cases the public can also order products via the Suppliers dedicated Contact Centre/Helpdesk. As part of the framework arrangement the successful supplier will be expected to establish, host, maintain and operate a Contact Centre/Helpdesk with a range of catalogues to order secure and non secure forms: The Online Ordering Portal will provide access to catalogues detailing the goods/services which may be purchased in relation to Secure &/or Non Secure Goods. The Portal shall be designed to ensure that only those users with authorisation to purchase particular goods/products/services shall have access to view those products/goods/services on the portal The Secure Catalogues will include items such as prescription forms used in England and Wales and the Non Secure Catalogues will include national products used across the NHS. These range from dental record cards, specialist neonatal screening cards, pension employer products & multipart patient record and information packs. In addition the successful supplier will be required to produce and manage a Help with Health Costs (HwHC) Catalogue consisting of a number of leaflets, posters & application forms. The Secure Forms produced by the supplier must also contain a number of physical security features which may include the use of speciality inks, papers and printed elements and the successful supplier must ensure it has various mandatory security controls in place to deliver the service. The Supplier may also be required to produce and distribute personalised Products relating to Exemptions such as those set out below. Current requirements are card or paper based at present but this may change during the Term. By way of example only the Contracting Authority may update its requirements to incorporate a digital print solution for: PPC, Matex, Medex & Tax Credits

It is anticipated that the successful supplier will also personalise, print and dispatch official sensitive NHS Pensions information to scheme members periodically ranging from P60's, payroll information & newsletters, some of which are issued monthly or as part of an annual (bulk job) over three calendar months of the year. The Tendering Organisations must sign and return a completed Non-disclosure Agreement to the Authority prior to the issue of the full requirements document (Schedule 2.1 Appendices and the data pack)

Additional information: Full procurement documents are available on the Authority's eSourcing portal available at https://nhsbsa.bravosolution.co.uk

The Authority intends to host a supplier day in Newcastle upon Tyne on 24th and/or 25th July 2018 which will consist of a presentation followed by individual 1-2-1 sessions with Tendering Organisations. The Tendering Organisations will only be invited to the Supplier day following receipt of the Non-disclosure Agreement detailed above.

The value stated is an estimate of the value over the term of the Framework. There are a number of variables which could affect the value of the contract and the value could be more or less than the value stated.

All information will be confirmed in the procurement documents. Any resulting contract will be considered as a contract made in England according to English Law and will be subject to the exclusive jurisdiction of the English Courts; The Contracting Authority is not liable for any costs incurred by those expressing an interest in or tendering for this contract including but not limited to where the contract award procedure is cancelled or adjusted for any reason. No reimbursement of costs shall be available. Tenders and all supporting documents must be priced in sterling and all payments made in relation to the project must be in sterling. Dialogue and correspondence will be conducted in English. The Contracting authority reserves the right to require deposits, guarantees, bonds, insurance cover and/or other forms of security as it deems appropriate. Grouping of bidders may be required to form a separate limited liability company or other legal form and/or one that takes full responsibility and/or liability and/or confirm that each takes joint and several liability

A pre-tender market engagement exercise was carried out on 11.12.2017 additional information can be found at: Additional information can be found at: https://www.contractsfinder.service.gov.uk/Notice/56e79a29-74ae-4fc1- acd4-8e2c66e94564?p=@8=UFQxUlRRPT0=NjJNT0 and http://ted.europa.eu/TED/notice/udl?uri=TED:NOTICE:472995-2017:TEXT:EN:HTML and http://ted.europa.eu/udl?uri=TED:NOTICE:197570-2018:TEXT:EN:HTML&src=0

Tendering organisations must register with the Authority's eSourcing Portal Bravo at https://nhsbsa.bravosolution.co.uk using the following registration instructions

Register your company on the eSourcing portal. Browse to Portal: https://nhsbsa.bravosolution.co.uk Select 'Click here to register' to register - Accept t's & c's click 'continue'. Enter your business & user details - Note your username and click 'Save'. You will receive an email with your unique password. 2. Express an Interest in the opportunity: Login with username/password. Click OK