CORE Education Trust - Tender for Cleaning Services

CORE Education Trust is defined by its commitment to find the right solutions for the schools that they sponsor. The right solutions are inspired by the local context and are carefully constructed through dialogue, consultation and collaboration.

CORE Education Trust are bold and ambitious in their aspiration to lead pioneering educational sponsorship, inspired by an outward facing ethos and an emphasis on personalisation. In adversity they seek innovation, in learning they discover truth and in leading they find humility.

The successful Supplier will be required to provide cleaning and maintenance services for CORE Education Trust (the Client) at the following locations: - Nansen Primary School, - City Academy, - City Academy Birmingham, - Jewellery Quarter Academy.

The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning and maintenance services at each of the Academies. The high quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.

The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide an environment that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.

The contract being tendered is for three years in duration from 1.8.2018 until 31.7.2021, with the option to extend the contract term for a further term of up to two years and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful Supplier will be expected to bring to the cleaning element of the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

The Supplier will be required to implement a computer-based fault reporting system for the maintenance element of the contract, to be made available to all staff. The system will also be used to monitor Planned Preventative Maintenance tasks.

At present 4 maintenance staff are employed (1 x 40 hrs, 1 x 10 hrs and 1 x 16 hrs) year-round for planned preventative and reactive maintenance duties and work between the hours of 8:00 am - 6:30 pm predominantly Monday to Friday, which includes a Technician / Manager, totalling 40 hours per week. It is proposed that additional site staff transfer to the successful Supplier and full detail will be made available in the invitation to tender documentation.

Further information is provided in the SQ Documentation.

Additional information: Interest in the selection process should be expressed via email only to [email protected] clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/core_education_trust

The closing date for receipt of the Selection Questionnaire is 2.3.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.