Bordesley Green Girls' School and Sixth Form - Tender for Cleaning Services

The successful Supplier will be required to provide cleaning services for Bordesley Green Girls' School and Sixth Form.

The cleaning services provision at the school has not been market tested in recent years and to ensure Best Value principles are applied the Headteacher and school governors have made a decision to tender the cleaning service provision.

Current roll number is circa 1003, including 378 Sixth Form students.

Current contract value is circa 126 000 GBP per annum.

The cleaning staff are currently employed by Cityserve. However, there are two cleaning operatives employed by the Client to carry out cleaning duties in the Food Technology Department and Science rooms and the Client wishes these individuals to be transferred over to the successful Supplier's payroll.

For the avoidance of doubt, TUPE Regulations including pension rights will apply to this contract.

The Client is seeking both innovation and the application of current initiatives within the cleaning industry within the tender submissions and would expect as a result of this to be able to identify 'Best Value' and work in partnership with the chosen Supplier going forward.

The Client has set the following key objectives regarding the outcome of the tender process:

- Seeking to modify work patterns to improve and maximise productivity,

- The introduction of innovative processes and equipment to improve operational standards and productivity,

- To implement tangible reporting procedures and monitoring systems to enable the Client to audit the contract on a regular basis,

- To ensure Best Value principles are maintained throughout the contract period and wherever possible to reduce costs year-on-year,

- To modify and improve work practice, particularly as regards equipment and chemicals, ensuring that skills training is regular and ongoing throughout the contract term.

The contract being tendered is for 3 years in duration, with the possibility of extending for a further 2 years depending on service deliverability. The contract will commence on 1.8.2018.

The contract will be fixed price with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the Client.

Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the Client. The Client expects that the tendered amount of hours are worked at all times and the successful Supplier is expected to have a system in place to cover for both planned and unplanned leave.

Further information is provided in the SQ Documentation.

Additional information: Interest in the selection process should be expressed via email only to [email protected] clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/bordesley_green_girls_school__sixth_form

The closing date for receipt of the Selection Questionnaire is 9.3.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to [email protected] by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.