Data Migration Servcies

Preliminary Market Engagement (PME) – Data Migration Services 1. Summary Bromford Flagship and LiveWest are seeking a specialist Data Migration Partner to deliver the migration of data and documents from the legacy estate of two legal entities into a Microsoft Dynamics 365 solution. The platform has been heavily customised for the UK Social Housing sector. The purpose of this PME is to engage the market, particularly SMEs and boutique suppliers to understand capability, delivery approaches, and indicative pricing. The output will inform the design of a competitive flexible procurement process (CFP) with a contract expected to run 3–4 years and an estimated budget of £2-3 million. 2. SME Engagement & Delivery Model We are particularly seeking engagement from the SME market, specifically organisations whose core business is large-scale data migration within the UK Public Sector Ideally the Housing sector. Key Requirements: •Suppliers must provide a named, dedicated delivery team for the duration of the contract. •Single supplier only – consortia, partnerships, or subcontracting arrangements will not be accepted, based on prior experience with fragmented delivery. •Suppliers must have demonstrable experience delivering large-scale Microsoft Dynamics 365 migrations, preferably in the UK Social Housing sector. •The supplier must be capable of end-to-end delivery, ensuring continuity, accountability, and data integrity. 3. Purpose of Market Engagement This preliminary engagement is intended to: •Validate and refine the scope of requirements. •Test potential delivery approaches and methodologies. •Explore indicative pricing and commercial models. •Assess SME capability and capacity. 4. Indicative Pricing Information The Authority is seeking non-binding indicative pricing guidance from interested suppliers to assist with: •Developing an appropriate procurement strategy •Assessing affordability and value for money •Informing the drafting of tender documentation Important Notes: •Pricing provided is indicative only and will not form part of any subsequent evaluation. •Suppliers will not be bound by any pricing submitted at this stage. •Market insights, including indicative ranges, may be shared in summary with all potential bidders to ensure a fair competition. 5. Preliminary Market Engagement Questionnaire 5.1 Provider Information •Company name: •Contact person (name, role, email, phone): •Website (if applicable): 5.2 Service Offering Please describe your service offering, including any value-added services, and highlight experience delivering large-scale Data migrations from legacy systems to Microsoft Dynamics 365 within the UK Public Sector, ideally the housing sector. For information: Examples of our Data domains are as follows, a full list will be issued in the ITT: •Customers •Agreements •Reactive Repairs •Planned Repairs •Voids •Customer Protected Characteristics •Vulnerability Data •Assets •Cases •Complaints •ASB •Contracts •Colleagues •Brand •Financials •Income and rents • 5.3 Delivery Model Provide a brief overview (max 200 words) of how you would deliver and assure the data migration service, including key milestones, team composition, and continuity of delivery. 5.4 Pricing Structures / Ranges Provide your typical pricing model(s), including: •Hourly / daily rates for roles involved in delivery. •Indicative ranges are sufficient. 5.5 Next Steps Would you be open to a follow-up discussion if required? •Yes •No Pre-Market Engagement (PME) – Clarification on Response Process Content: Following publication of this Pre-Market Engagement (PME) on Find a tender Service the Authority has received several queries regarding how to respond. To clarify: Nature of this exercise This is a Pre-Market Engagement (PME) exercise only and does not constitute a formal procurement or call for competition. How to respond Suppliers are invited to respond to the PME questions set out in the published document by submitting a written response via email to: [email protected] Response format There is no requirement to complete a portal-based questionnaire. Suppliers should respond directly to the questions outlined in the PME document. Suppliers may: •Structure responses as they see fit •Include supporting information where relevant (e.g. case studies) •Use diagrams or visuals where helpful Deadline The deadline for responses is 9th April 2026 (The Authority has extended the deadline to ensure all suppliers have sufficient opportunity to respond following this clarification.) Clarifications All clarification questions and responses will be shared anonymously with all interested suppliers to ensure a fair and transparent process.