Houses of Parliament Restoration & Renewal Programme - Dynamic Purchasing System for Collections Conservation Services

The Palace of Westminster is an internationally recognised symbol of the UK and democracy, and part of a UNESCO World Heritage Site. Extensive work is needed to restore the Palace and as part of planning for restoration, teams are assessing and recording details of thousands of heritage items such as artworks and furniture within the Parliamentary Heritage Collections.

The Parliamentary Heritage Collections are the national collection documenting the history, work and people of Parliament and comprise over 26,000 objects. They are made up of the Parliamentary Art Collection, the Historic Furniture and Decorative Art Collections and the Architectural Fabric Collection. Parliament's Heritage Collections teams have overall responsibility for the conservation of these collections, and work closely with the Restoration & Renewal Delivery Authority Ltd (the limited company responsible for delivering the Palace of Westminster restoration and renewal works following necessary decisions from both Houses on the way forward which are expected in 2025).

The Delivery Authority and UK Parliament wish to establish a Dynamic Purchasing System (the DPS) for appointing collections care and conservation specialists to maintain, restore, conserve, and move where necessary Parliament's collections now and during Restoration & Renewal works. Both the Restoration & Renewal Delivery Authority Ltd and the Houses of Parliament will be contracting authorities entitled to use the Collections Conservation DPS (the CCDPS).

The Delivery Authority and Houses of Parliament invite suitably qualified conservators and collection care specialists to register with the Collections Conservation DPS to bid for future contract opportunities.

The Collections Conservation DPS will be used by the Restoration & Renewal Delivery Authority Ltd to appoint conservators to continue to develop and undertake object assessment activities, to develop object requirements and inform future plans and procedures for either a) removing and storing the collections off site during restoration works, or b) protecting and monitoring them in situ.

The Houses of Parliament will use the Collections Conservation DPS to procure for the continued core conservation care and maintenance of the collections, where a specialist conservator is required to mobilise and attend the site at short notice.

The Collections Conservation DPS is split into twenty Categories of Services.

For more details please follow link to the Find a Tender Notice: https://www.find-tender.service.gov.uk/Notice/036985-2024

Additional information: MARKET INFORMATION EVENT

The Delivery Authority and the Houses of Parliament are jointly holding an online market information event on 20th November 2024 to communicate their plans for the Collections Conservation DPS. All interested economic operators including self-employed/sole traders, limited companies and other organisations with experience of providing collections conservation services are invited to attend.

REGISTER FOR THE MARKET INFORMATION EVENT

If you wish to attend the event, you will need to fill out this registration form:

https://events.teams.microsoft.com/event/f6aa950a-9cd4-468f-b01b-faf0207d63bd@c2fa5d66-2b3c-4f10-b77c-a82d2ffa730f

Fill out and submit the form not later than 5pm on 20th November 2024 to be invited to attend the online event.

Should you have any problems with registering for the event, please contact the Procurement Team on [email protected] .

REGISTER TO DOWNLOAD PRESENTATION AFTER THE EVENT

Following the market information event the additional materials presented at the event will be available for download from the Jaggaer e-tendering portal. All economic operators interested in applying for the DPS, including those that are unable to attend the market information event, should register on the Jaggaer e-tendering portal to be able to download a copy of the presentation slides. The Jaggaer portal will also be used by prospective applicants to access the Standard Questionnaire and the DPS Application Pack.

Please use the following link which will take you to Jaggaer e-tendering portal https://rrparliament.app.jaggaer.com . Click on 'Register Here' and register your company details. Thereafter you will be issued with a username and password. If you have previously registered with Jaggaer, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password. Once logged in, click on 'Current Opportunities' and access the Dynamic Purchasing System for Collections Conservation Services to download the DPS Application Pack.

If you encounter any problems or have questions please contact the Procurement Team on [email protected] . We will aim to respond to you as soon as we can and not later than within 3 working days.

If you have registered and forgotten your username and password, click on the 'forgotten password' link on the Jaggaer homepage. Please keep this username and password secure and do not pass it to any third parties.