Great Waltham Playground Refurbishment Project

SECTION A - INSTRUCTIONS TO BID A.1 GENERAL INFORMATION & INSTRUCTIONS Great Waltham Parish Council ("Council") is seeking quotes from suitably qualified contractors to provide and install play equipment The playing field is an established leisure facility which is well used by members of the public. The field includes a fenced play area for children, containing various items of play equipment. However, many of the items are constructed of wood and now require additional maintenance because of their deteriorating condition. The Council has resolved to replace those existing items which will soon need to be decommissioned for safety reasons, and will look to instal replacements made of metal rather than wood to both extend their working lives and reduce future routine maintenance costs.The Council invites qualified contractors ("Bidders") with proven and demonstrable experience in the delivery of similar projects to tender for the provision of new modern play equipment suitable for children up to at least the age of 12 in the play area, including utilisation of the existing mound feature, seating for supervising adults and all-weather pathways between items of equipment to facilitate all year-round use. A small number of existing items made of metal (see Section B - Specification) may be retained and should be incorporated into the new overall design. Bidders should focus on play values, inclusivity, sustainability and value-for-money, taking account of the Council's detailed specifications which have been based on user consultations. The Council anticipates the play area to be completely closed while the works are being completed and the Bidder is expected to be responsible for security of the works within and the boundary of the site during this time. In addition, because of the proximity of the site to neighbouring residential properties work should be restricted to daylight hours between 7.00 am and 7.00 pm and follow these additional limitations: • Monday to Friday, 7.00 am to 8.00 am - Light work only, and no excessively noisy work. • Monday to Friday, 6.00 pm to 7.00 pm - Light work only, and no excessively noisy work. • Saturdays, 8.00 am to 1.00 pm - All types of work permitted. • Saturdays, 7.00 am to 8.00 am & 1.00 pm to 7.00 pm - No work that can be heard beyond the site's boundary. • Sundays and Bank Holidays - No work that can be heard beyond the site's boundary. Work outside of these hours will only be permitted with prior permission from the Council. A.3 CONFIDENTIALITY A.3.1 The Bidder must treat bid documentation as private and confidential. A.3.2 The Bidder must not disclose to third parties: • details of the proposed Contract; • their bid in whole or in part prior to the award of the Contract by the Council; • receipt of notification that their bid has not been accepted as