Procurement of Compound Refurbishment & Redevelopment Works for the British Embassy, Tokyo

The Foreign, Commonwealth and Development Office (FCDO) issues this Selection Questionnaire ("SQ") for the Procurement of a Main Contractor to provide Compound Refurbishment & Redevelopment Works for the British Embassy, Tokyo in accordance with the UK Public Contract Regulations 2015 as amended by the Public Procurement (EU Exit) Regulations 2020. This Procurement Process is being run in accordance with the Restricted Procedure under Regulation 28 of the Public Contracts Regulation 2015.

The FCDO has disposed of excess land within the compound of the British Embassy, Tokyo, and intends to refurbish all elements of the remaining compound in a phased approach.

The FCDO is seeking to procure a suitably qualified and experienced Main Contractor to deliver Phase 1; design and build contract for the refurbishment and remodelling of the British Embassy in Tokyo.

The project Scope of works for Phase 1 is: - Remodel and refurbish the 'New Building' (Block B) Embassy office building to accommodate all staff on the compound. This includes (but is not limited to) replacement of mechanical and electrical systems, building fabric upgrades and internal office fit out; - Accessibility and sustainability improvements throughout Phase 1; - Refurbishment of guardhouses (Block A), garage block and associated plant rooms (Block E). This includes (but is not limited to) replacement of mechanical and electrical systems, security systems, building fabric upgrades and internal fit out; - Complete structural works to ensure seismic compliance to the boundary walls (Block G); - Complete associated landscaping; - Design, Install, test and commission baseline site wide utilities infrastructure in Phase 1. This includes (but is not limited to) provision of a new HV substation with LV transformers, generators, and associated fuel tank, with onward connectivity to the remaining Embassy site; - Completion of surveys to inform the Phase 2 and 3 design; and - Develop the RIBA Stage 3 design and complete the RIBA Stage 4/Japanese equivalent design. - Supply, install, test and commission all construction, mechanical and electrical works and hand them over to the existing onsite maintenance supplier at the end of the project in accordance with the Scope;

The estimated value of the works is in the region of £20-£30m.

The Form of contract will be the NEC4 Engineering and Construction Contract (ECC), Option A, as amended.

The deadline for Selection Questionnaires response is 11/10/2024 12:00 UK Time.

The anticipated ITT publication date will be the end of November 2025 with an award date of June 2025, please note at this stage these dates are subject to change.

Additional information: Important Information for all Potential Tenderers

In order to participate and gain access to the Invitation To Tender pack, potential suppliers should access the FCDO's e-procurement portal, JAGGAER ONE, available via the below link.

URL: https://fcdo.bravosolution.co.uk/web/login.html

Once logged in, search for project reference project_9266 and pqq_1716

If a potential tenderer is not registered on the portal, click the link above (or copy and paste the link into your web browser) to be taken to the home page. Click the "Click here to register!" button, and follow the on-screen instructions to complete registration.

Registration takes approximately 5 minutes and is free of charge.

Two-Factor Authentication (2FA)

Potential tenderer should note that two-factor authentication will be required to access the FCDO's e-procurement portal, JAGGAER ONE, which requires Google Authenticator to be downloaded onto a mobile device. For more information in relation to two-factor authentication, a guide can be accessed by clicking the link on the home page of the FCDO's e-procurement portal, JAGGAER ONE.