Multi-Use Games Area Langham Essex

Invitation to Tender - New Multi-Use Games Area at Langham, Colchester, Essex

Prepared by Langham Parish Council, Essex. 24th February 2025.

Deadline for Final Tender Submission: midday 11th April 2025.

Project Specification for fixed price contract offers

The essential competitive requirement that all Tenderers must bid for is a fixed price contract for the complete design (including planning approval), construction, installation, commissioning and handover of a new 38 x 18m Multi Use Games Area on the Grass Recreation Ground at Langham, Essex, CO4 5PA. The MUGA is to be sited just to the south of the existing two tennis courts. The MUGA shall meet the performance and construction requirements for a Type 1 MUGA as specified in Appendix A of the current SAPCA Code of Practice for the Construction of Outdoor Multi Use Games Areas. The MUGA shall be surrounded by perimeter edging and fencing of at least 2.5m height, with a single access gate with accessible entry. The MUGA surface shall be provided with line markings in 4 different colours for four different sports (1 tennis court, 1 basketball court, 1 netball pitch and 4 pickleball courts). The MUGA shall be supplied with a minimum 10 year warranty, supported by a specified maintenance regime).

In order that Tenderers can provide a competitive fixed price contract offer, it is anticipated that serious Tenderers will want to complete a site visit to inspect the proposed MUGA location and undertake a detailed ground condition survey, prior to confirming their bid price. Prospective Tenderers are invited to contact Langham Parish Council ([email protected]) at their earliest convenience to schedule a date for this visit, and to advise of any non-refundable charges that will be made for the survey visit, should their tender bid ultimately prove unsuccessful.

Tenderers shall propose a staged payment plan with interim payments tied to achievement of project milestones. Prices quoted shall be ex-VAT.

Optional Supplementary Items

Optional separate quotations are strongly encouraged for any or all of the following additional items:

(a) A portable floodlighting solution suitable for after-dark gameplay.

(b) Portable tennis nets, portable basketball hoops and stands, portable netball hoops, portable pickleball nets and portable badminton nets.

(c) 2 Recessed extensions to the MUGA perimeter fencing, at opposite ends of the MUGA, suitable for use as a pair of soccer goals, to allow for casual soccer games (but without any 5-a-side pitch markings).

(d) Installation of a secure storage container solution adjacent to the MUGA. The container size should be sufficient to house all of the items listed in (a) and (b) above.

(e) Resurfacing and relining of the existing two tennis courts immediately adjacent to the new MUGA site. These courts were installed just over 20 years ago, and are now beginning to suffer some break-up of the top surface.