Property Maintenance Works DPS

Efficiency East Midlands (EEM Ltd) is a procurement consortium which establishes and manages a range of Frameworks and DPS agreements. Our members include organisations providing services to the whole public sector including Housing Associations, Local Authorities, NHS Trusts, Education Providers and Emergency Services. For more information on EEM and our offering please visit: https://eem.org.uk/

EEM is conducting this tender exercise to establish a dynamic purchasing system (DPS) consisting of contractors who can undertake wide scope of property maintenance works including internal, external, and whole house improvement and maintenance works. The DPS is being set up to complement our existing Property Improvement Works Framework (EEM0056). Our existing framework covers improvement works contracts with a contract value of £150,000 and over.

The DPS will support members looking to source suitable contractors to carry out property improvement and maintenance works including internal, external, and whole house improvement and maintenance works to a single or multiple occupied and void properties up to a maximum contract value of £500,000.

Mini tenders via our Property Maintenance DPS will be for planned maintenance works however, reactive maintenance and repairs will be permitted providing it forms part of a planned maintenance contract and does not form the core works to be awarded. Contracting Authorities will be responsible for specifying any reactive repair service level requirements within their mini tender.

Our Property Maintenance DPS0009 covers: • Internal Property Maintenance Works • External Property Maintenance Works • Whole House Maintenance Works

The types of works covered under each of the above are set out within the DPS application and supporting documents.

Our Property Maintenance DPS (DPS0009) will be split into workstream, contract value bands and geographical categories.

Workstream categories covered by this DPS are as follows: • Internal Maintenance Works • External Maintenance Works • Whole House Maintenance Works

DPS0009 contract value categories are as follows; • Contracts under £50,000 • Contracts with a value between £50,000 - £100,000 • Contracts with a value between £100,000 - £150.000 • Contracts with a value between £150,000 - £500,000

Geographical Categories EEM members are located throughout England and Wales, and we have included geographical categories as part of this DPS to allow applicants to select the locations they can work in throughout England and Wales.

The DPS initial application period will run until 31st August 2021 and EEM will then review all applications received during the initial application period from 01st September 2021. Organisations appointed on to the DPS will receive a DPS Agreement to sign and return. The DPS will commence on 27th September 2021 for 5 years ending on 26th September 2026 and applicants can submit an application to join the DPS at any point during the DPS term.

Additional information: This DPS is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described below as being authorised users. The following Contracting Authorities will be entitled to agree and award contracts under this DPS Agreement as Authorised Users:

1) any Member of EEM which for the avoidance of doubt currently includes 3 partner consortia - Westworks(www.westworks.org.uk), Advantage South West (www.advantagesouthwest.co.uk) and South East Consortium (www.southeastconsortium.org.uk). A full list of current members is available at www.eem.org.uk

2) any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents;

3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above)

Further details regarding the authorised users of this framework can be found in the ITT documents.

**EEM Ltd have changed portal provider and have moved our Property Maintenance DPS from the existing Geometra Systems portal to our new Delta eSouricng portal https://www.delta-esourcing.com/.

Approved Contractors on our DPS will be transferred over to Delta and can access the DPS to confirm they want to remain on the DPS by accessing Delta using Delta access code: AUF3BFZW6D and selecting to remain on the DPS.

Contractors who are not on our DPS but are interested in applying can submit an application to join by completing the DPS application questionnaire on the Delta portal using access code: 3Q5UDM658R.

All other details regarding this DPS remain as previously advertised under the original contract notice and previous corrigendum notices.