KMPT Grounds and Gardens Maintenance Service

Kent and Medway NHS and Social Care Partnership Trust (KMPT) is inviting tenders for the provision of a fully inclusive Grounds and Gardens maintenance service across the Trust's sites.

KMPT is a large Mental Health NHS Trust, providing a full range of adult mental health and learning disability services to our local population of 1.8 million people across Kent and Medway, as well as specialist services for adults in Sussex and Surrey. Our services are predominantly provided around key urban centres including Maidstone, Medway and Canterbury, but we provide a range of services in community locations, reflecting the urban and rural mix of the area. Each year we care for over 2,000 people in our hospitals and 54,000 people in the community.

The Trust is seeking to work collaboratively with a Supplier of grounds and gardens maintenance services to achieve our ambitions in making a 'cared for environment' and help us meet user expectations. The Supplier will be expected to deliver improvements to service delivery and value for money over the life of the contract.

The contracted Supplier will be required to ensure that all sites are to be maintained to a high standard for our patients, visitors and staff to reflect the requirements of the client, the care quality commission (CQC) and NHS Patient lead assessments of the care environment (PLACE).

Core tasks will include, but not be limited to,

• Grass cutting • Shrub/herbaceous bed maintenance • Hedge maintenance • Cleaning of grounds, pathways free of moss • Court yard works (TBD)

Periodic tasks will include, but not be limited to:

• Grass edging • Tree surveys and tree works resulting from surveys • Young tree maintenance • Replacement of shrubs and plants

Full details of the contract scope are set out within the Specification document. The estimated contract value per annum is approximately £90,000.

The Commencement Date for the delivery of the services is scheduled to be on 16th January 2025 at 00:00 hours. The Contract will be awarded for an initial period of five (5) years until midnight of the 15th January 2030, with an option to extend for an additional period or periods up to maximum of two (2) years), subject to performance and the absolute discretion of the Trust. The duration of the Contract shall be no longer than seven (7) years in total.

The Trust is procuring this contract following the Open Procedure under the UK Public Contract Regulations 2015 and the Trust's Standing Financial Instructions. The Trust will be awarding one Contract for the provision of all services detailed in the Specification.

The procurement documents and further details about the opportunity are available for unrestricted and full direct access, free of charge, via the Health Family Single eCommercial System (https://health-family.force.com/s/Welcome).

Additional information: The tender process, including the submission of completed tenders, must be submitted through the Health Family Single eCommercial System, details of which can be found at https://health-family.force.com/s/Welcome.

Should Tenderers have any queries, or having problems using the portal, they should contact Helpdesk at: Phone: 0800 9956035 E-mail: [email protected]

The Contract will be awarded for a period of an initial five (5) years until midnight of the 15/01/2030, with an option to extend for a further period or periods up to a maximum of two (2) years, subject to performance and the absolute discretion of the Trust. The duration of this Contract shall be no longer than seven (7) years in total.

The 'Value of Contract' in this notice represents the Trust's estimate of the total value of the contract opportunity over the entire contract period including any possible extensions (7 years in total). The Trust does not guarantee any volume or value associated with this Notice.

The Invitation to Tender (ITT) document contains the mandatory selection criteria which must be met by the potential candidates.

The Trust expressly reserves the right:

i. not to award any contract as a result of the procurement process commenced by publication of this notice; ii. to make whatever changes it may see fit to the content and structure of the requirements during the tender phase;

and in no circumstances will be liable for any costs incurred by the candidates.

Further information about the contract opportunity can be found in the tender document set which will be made available via the portal to bidders registering their interest in this procurement.