Financial Management System

Derby City Council (the Council) is undertaking this procurement (on behalf of the Council, Derby Homes Limited (the Council's Arm's Length Management Organization), and schools within the Derby City Council's boundaries to establish a contract for a Financial Management System which delivers the following functions: Budget setting and forecasting, Management Accounts and statement of accounts, Capital Accounting, Procurement to Pay, Accounts Receivable and Recovery, Cash Management, and Reporting

The process will be as follows.

Organisations can make an Expression of Interest (EOI) to become Bidders. All organisations that make an EOI will have access to and submit a response to the Invitation to Submit Initial Tender (ISIT) documents.

An examination will be made to establish the completeness of submitted ISIT Bids. The Council reserves the right to disqualify any Bid which is incomplete.

Complete ISIT Bids will initially be evaluated to ensure that all the stated essential qualifying criteria will be met.

All Bids which meet the essential qualifying criteria will be evaluated in full against the award criteria - this is explained in further detail on the following pages

A maximum of 4 shortlisted Bidders, those which scored highest for their ISIT Bids, will be invited to receive a final specification and Invitation to Submit Final Tenders (ISFT) with a period of negotiation, and submit a response

An examination will be made to establish the completeness of submitted Bids. The Council reserves the right to disqualify any Bid which is incomplete

Complete Bids will be evaluated in full against the award criteria

A standstill period will be followed after intention to award to the highest scoring Bid.

The initial contract period is 5 years; the contract is estimated to commence January 2022 and expire December 2026. There will be an option to extend the contract by a further period or periods of up to 5 years subject to satisfactory performance and business needs. The maximum contract period is 10 years.

Please note, suppliers wishing to express interest and obtain the documentation, must do so by 23:59 on 09/08/2021. It is recommended that you express an interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 10:00 on 19/08/2021. Please visit the Council's e-tendering portal https://www.eastmidstenders.org where you can express interest and obtain the documents. Please note we will only accept expressions of interest through the e-tendering system. Please search for TD1769.

Additional information: Please note, suppliers wishing to express interest and obtain the documentation, must do so by 23:59 on 09/08/2021. It is recommended that you express an interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 10:00 on 19/08/2021. Please visit the Council's e-tendering system https://www.eastmidstenders.org where you can express interest and obtain the documents. Please note we will only accept expressions of interest through the e-tendering system. Please search for TD1769.